Musical instruments, sheet music, supplies and repair services
Closed State & local contract opportunity Posted
- Solicitation number
- 26-0104-BS
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 58015 Band Room Equipment: Music Cabinets, Stands, Etc.
- 58025 Electronic Musical Instruments: Electronic Organs, Synthesizers, Visualizers, Etc.
- 58035 Music, Sheet And Folio
- 58040 Musical Instrument Repair Parts And Supplies (Except Organ And Piano)
- 58045 Musical Supplies: Music Holders, Strings, Reeds, Rhythm Sticks, Etc.
- 58060 Pianos, Accessories, Tuning Instruments, Parts And Supplies
- 80345 Music Systems And Components: Amplifiers, Mixers, Preamplifiers, Tuners, Turntables, Etc.
- 93158 Musical Instruments, Maintenance And Repair
- 96263 Piano Tuning Services
- UNSPSC codes
- 60131004 Celestas
- 60131802 Rhythm sticks or lummi sticks
- 60131001 Pianos
- 60131505 Musical instrument stands or sheet holders
- 60131800 Music and dance accessories
- 60131518 Musical instrument strap or harness
- 60131500 Musical instrument parts and accessories
- 60131516 Electronic instrument tuner
- 60131519 Musical instrument stand
- 60131801 Dancing scarves
Show all 25
- 60131501 Metronomes
- 55101514 Sheet music
- 55101527 Song Books
- 14111534 Music score or manuscript papers
- 60131502 Reeds
- 60131503 Instrument strings or picks
- 60131504 Tuning pins
- 60131508 Music boxes or mechanisms
- 60131515 Musical instrument effects unit
- 60131517 Musical instrument case or protective carry bag
- 60131520 Drum stick
- 60131803 Rhythm wands or hoops
- 60131000 Keyboard instruments
- 60131512 Tuning bars
- 55111509 Background music
- Points of contact
-
- Beth Sharp Tolly sharpb@manateeschools.net (941) 708-8770
- Caitlyn Hanlon hanlonc2@manateeschools.net
Updated .
About this opportunity
The School District of Manatee County, Florida is seeking qualified vendors to supply musical instruments, sheet music, supplies, and musical instrument repair services under a firm fixed-price discount model. The procurement encompasses new instruments across multiple categories including woodwinds, brass, strings, percussion, handbells, electric guitars, electronic keyboards, and pianos, along with associated sheet music and repair services for instruments not covered under warranty. Bidders must submit pricing as firm percentage discounts applied to current manufacturer's price lists or preprinted catalog prices, with repair services quoted at firm fixed hourly labor rates plus percentage discounts or markups for parts; all pricing must include inside delivery to designated school sites throughout Manatee County with no additional charges permitted for travel time, mileage, or delivery expenses. Personnel providing repair services must be certified or possess a minimum of three years' experience in musical instrument repair, and vendors must maintain comprehensive general liability insurance of at least $1,000,000 per occurrence, current E-Verify registration, and a local repair facility. The contract will run for five years from April 8, 2026 through April 7, 2031, with an option for one additional three-year renewal period, and the District may award to multiple vendors. Proposals must be submitted electronically through VendorLink by March 3, 2026 at 3:00 PM, with a request for information deadline of February 17, 2026, and the School Board is expected to award on or about April 7, 2026.
No specific set-aside designations or disadvantaged enterprise restrictions are identified in the procurement documents. Repair vendors are geographically restricted to firms located within Manatee, Sarasota, Hillsborough, Pinellas, Polk, Hardee, or Desoto County, and the District reserves the right to limit repair vendor awards to local area firms only. No incumbent vendors, current contractors, or specific existing infrastructure requiring integration have been identified in the available documentation. The procurement does not establish an exclusive arrangement, and the District reserves the right to use alternative vendors or contracts when economically beneficial. No guaranteed contract value or specific budget range is specified in the solicitation materials, indicating that compensation will be determined on an as-needed basis through individual purchase orders issued to awarded vendors.
Opportunity text
The purpose and intent of this invitation to bid is to select suppliers to provide and deliver various musical instruments, sheet music, supplies, and musical instrument repair services at a secure firm, fixed percentage (%) discounts and firm fixed hourly rates for the contract period as specified herein. The School District of Manatee County, Florida (hereinafter referred to as SDMC/District) desires bids on musical instruments, sheet music, supplies and repair services. Services and/or repair of musical instruments not covered under warranty will be requested by various offices, schools and departments on an as needed basis. Prices quoted shall include travel time, expenses and inside delivery to various schools, departments and centers within Manatee County, Florida. The Awardee(s) will receive individual Purchase Orders specifying the name and ship to address of the various schools, departments and centers. SDMC reserves the right to limit award of repair vendors to firms located in the local area only (Manatee, Sarasota, Hillsborough, Pinellas, Polk, Hardee or Desoto County).
Files
| File | Type | Posted |
|---|---|---|
| 26-0104_Bid.pdf |
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