Musical Equipment, Labs and Sound Systems

Clayton County Public Schools in Georgia is soliciting bids on musical equipment, labs, and sound systems on an as-needed basis under IFB 005-22, with bids due October 29, 2021 at 3:00 p.m. EDT via the Bonfire portal. A non-mandatory pre-bid conference call is scheduled for October 6, 2021 at 10:30 a.m. EST.

The scope spans six categories: classroom sound equipment turn-key, portable sound systems turn-key, film studio turn-key, theory stations turn-key, piano labs turn-key, and music technology lab stations with software upgrades. Bidders must conduct training within two days of installation for approximately 15–20 staff members at no additional cost and complete installations within thirty days of purchase order receipt. Required qualifications include three years of prior experience providing similar equipment and services to school districts, colleges, universities, or comparable governmental organizations, and comprehensive general liability insurance of $1 million.

All warranty and support obligations are three years: parts warranty on all equipment, post-installation support for computer systems, and coverage for Yamaha digital pianos and Apple iPads including accidental damage protection. Contract pricing must be F.O.B. destination and all-inclusive. The contract commences within ten calendar days of award with an initial one-year term and two automatic one-year renewal options, terminating June 30th of each year. Price increases are permitted only once during the first option year and only with manufacturer certification of across-the-board cost increases.

The winning bidder is Romeo Music LLC with a total contract value of $645,839.50. CCPS reserves the right to award to the lowest responsive and responsible bidder, make multiple awards, or make no award. Bidders must submit an Intent to Bid by October 29 at 3:00 p.m. EDT to access the submission portal. Written questions were due October 18, 2021 at 3:00 p.m. EST. All bidders must acknowledge receipt of Addendum 1 with their submissions.