Addendum 1 Q & A
240 KB Posted
- Attached to
- Musical Equipment, Labs and Sound Systems
- Solicitation number
- IFB005-22
- Issued by
- Clayton County, Georgia
About this file
Addendum 1 Q&A Summary
This document is an addendum issued by Clayton County Public Schools (CCPS) in Georgia to clarify and modify requirements for Invitation for Bids (IFB) 005-22 for Musical Equipment, Labs and Sound Systems. The original solicitation was released on September 30, 2021, with a non-mandatory pre-bid teleconference held on October 6, 2021, at 10:30 A.M. EST via conference call at (712) 775-7465, access code 222743#. The pre-bid conference included opening remarks, an overview of the scope of work presented by Dr. Monika Wiley (Director, Fine Arts/School Choice/Strategic Planning), and a questions and answers session. Written questions were required to be submitted by 3:00 P.M. EST on Monday, October 18, 2021, to purchasing@clayton.k12.ga.us. Bids were due by 3:00 P.M. EST on Friday, October 29, 2021, to the CCPS Purchasing Department at 218 Stockbridge Road, Jonesboro, Georgia 30236.
In response to bidder inquiries regarding the scope of services, CCPS replaced the Bid Cost Form in its entirety to reflect revised installation costs as Attachment 3 to this addendum. This clarification addressed questions about whether installation and services costs were to be included in equipment pricing. All bidders were required to acknowledge receipt of this addendum by completing, signing, and returning the acknowledgement sheet with their bid submissions, with failure to do so potentially resulting in bid rejection.
Text of this file
1058 Fifth Avenue, Jonesboro, Georgia 30236 (770) 473-2700
DR. MORCEASE J. BEASLEY EMMA BENTON
Superintendent of Schools Chief Financial Officer
ADDENDUM # 1
IFB 005-22 MUSICAL EQUIPMENT, LABS AND SOUND SYSTEMS
Solicitation Released: September 30, 2021
Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.
1. The Pre-Bid Teleconference Sign-in Sheet and Agenda pertaining to this IFB is attached hereto as Attachment 1.
2. Clayton County Public Schools (CCPS) has received questions pertaining to this IFB. The questions and their resulting answers are attached hereto as Attachment 2.
3. CCPS is replacing the Bid Cost Form in its entirety to reflect the revised Installation Cost.
The replacement is attached hereto as Attachment 3.
Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing
ACKNOWLEDGEMENT
This sheet must be completed, signed, and returned with any bid to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.
The above addendum is hereby acknowledged:
Signature
Title
Company Name
Date
Clayton County Public Schools Division of Business Services
DocuSign Envelope ID: 43B13B59-76C2-4892-B7DB-EA873CC5F50F
October 19, 2021 | 1:53:53 PM EDT
ATTACHMENT 1
IFB NO. 005-22
MUSICAL EQUIPMENT, LABS AND SOUND SYSTEMS
PRE-BID TELECONFERENCE CALL
October 6, 2021, 10:30 A.M.
Call In Phone Number
(712) 775-7465 Access Code: 222743#
Clayton County Public Schools Department of Purchasing
Agenda
1. Opening Remarks Rose Tookes Buyer
Introduction of CCPS Staff Purpose of the Meeting Purchasing Process Required Forms Submission of Written Questions
2. Overview and Scope of Work Dr. Monika Wiley Director, Fine Arts/School Choice/Strategic Planning
3. Questions and Answers Dr. Monika Wiley
Rose Tookes
4. Conclusion and Adjournment Rose Tookes
Responses to this IFB will be received by Clayton County Public Schools (CCPS), Purchasing Department, 218 Stockbridge Road, Jonesboro, Georgia, 30236 until 3:00 P.M., Eastern Standard Time (EST) on Friday, October 29, 2021.
All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Monday, October 18, 2021. Submit questions to: purchasing@clayton.k12.ga.us . All replies will be made in writing via addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.
mailto:purchasing@clayton.k12.ga.us
IFB 005-22 MUSICAL EQUIPMENT, LABS AND SOUND SYSTEMS
Pre-Bid Teleconference Call Wednesday, October 6, 2021, 10:30 A.M.
Attendance Sheet
Name Signature Title Company Name
1 Rose Tookes Pre-Bid Teleconference Buyer CCPS
ATTACHMENT 2
QUESTION 1: I am working on this bid. I do not see “Services” or “Installation” detailed anywhere in the EXCEL document. Are you expecting that to be included in the pricing of the equipment?
ANSWER: The Bid Cost Form has replaced in its entirety to reflect the Installation Cost attached hereto as Attachment 3.
ATTACHMENT 3
REVISED BID COST FORM TO REFLECT THE INSTALLATON COST.
Division of Business Services
| 2021-10-19T10:53:55-0700 | |
| Digitally verifiable PDF exported from www.docusign.com |
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