Municipal Fleet Collision Repairs and Body Shop Services

The City of South Fulton, Georgia, issued Request for Proposal (RFP) 26-25 on April 28, 2026, soliciting qualified vendors to provide comprehensive municipal fleet collision repair and body shop services for vehicles supporting public safety, public works, parks and recreation, and administrative operations. The scope of services includes collision assessment, structural and frame repair, body panel repair and replacement, refinishing and paint matching, glass replacement, and post-repair inspection and warranty administration. Proposers must demonstrate a minimum of three years of collision repair and body shop experience (five or more years preferred), documented experience with government or commercial fleet clients, and established financial stability. The City will evaluate proposals on a best-value standard using the following criteria: price (25 points), relevant experience and qualifications (15 points), operational work plan and service capacity (15 points), performance management and reporting capabilities (15 points), response time and turnaround (10 points), innovation and continuous improvement (10 points), quality assurance and warranty (10 points), and proposal quality and compliance (5 points). Key deadlines include a non-mandatory pre-proposal conference on May 5, 2026 at 11:30 AM Eastern Time via Microsoft Teams, a written questions deadline of May 12, 2026 at 3:00 PM Eastern Time, and a proposal submission deadline of May 28, 2026 at 3:00 PM Eastern Time via the BidNet Direct platform. All proposals must remain firm for ninety calendar days following submission.

The RFP does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organization types. Contractors must comply with Georgia's Illegal Immigration Reform and Enforcement Act through E-Verify certification and required affidavits. Insurance requirements include statutory workers' compensation coverage, $2,000,000 commercial general liability, and $2,000,000 auto liability with the City named as additional insured. Proposers must provide valid Georgia business licenses, proof of authorization to transact business in the state, and certificates of insurance before contract execution. The resulting contract will be an indefinite delivery, indefinite quantity, requirements-based service contract with no guaranteed minimum work volume, structured for one year with the City's option to renew for up to three additional one-year terms based on satisfactory performance and fund availability. Pricing must include detailed line-item costs for body labor rates, paint labor rates, frame or structural labor rates, parts and materials markups, paint materials, sublet service markups, towing and emergency transport charges, and approved storage or environmental disposal fees; cost-plus-a-percentage-of-cost pricing is prohibited. No specific budget range or award value is disclosed in the solicitation.