Municipal Financial Management Software System

The City of Brunswick, Georgia is issuing a competitively sealed Request for Proposal (RFP 2026-03) to procure a comprehensive Municipal Financial Management Software System to replace its current New World ERP system implemented in 2008. The procured solution must include nine integrated modules: accounts payable, accounts receivable, budget management, cash receipting, fixed asset tracking, general ledger, human resources, payroll, and purchase orders, along with integrations for court transactions, parks and recreation, permitting, and police department systems. The City processes approximately 1,800 general ledger accounts, 2,000 annual cash receipt transactions, and 4,000 annual payables annually, with 250 active employees and 43 total system users requiring access across various permission levels. Vendors must design, furnish, install, and provide ongoing support for a system intended to serve the organization for 10 or more years, with deliverables including software licensing, hardware, data conversion, installation, training, and implementation services. The evaluation criteria are weighted as follows: Functional Capabilities & Modules (30%), Price & Total Cost of Ownership (25%), Implementation Plan & Timeline (15%), Technical Architecture & Integrations (10%), Vendor Experience & References (10%), and Support & Training (10%). The vendor Q&A deadline is March 17, 2026, with proposal submissions due by 5:00 PM on March 31, 2026, public opening on April 1, 2026, demonstrations scheduled April 20-24, 2026, and final vendor selection on April 27, 2026, with a tentative contract award date of May 22, 2026 and project kick-off on July 1, 2026. Minimum vendor qualifications include demonstrated experience with comparable projects, sufficient certified technicians, proper credentials and licensures, three customer references, and proof of minimum insurance coverage.

The RFP does not identify specific set-aside designations or restrictions limiting organizational type eligibility. The City of Brunswick currently operates New World for general ledger and payroll functions, alongside separate systems including Edmunds Gov Tech and IWORQ for accounts receivable and permitting, necessitating comprehensive data conversion and integration capabilities from the selected vendor. All vendors must comply with Georgia Security and Immigration Compliance Act requirements and implement data encryption, multi-factor authentication, role-based access controls, NIST/ISO 27001 compliance, and regular security patching. Performance and payment bonds of $1,000,000 each are required, along with comprehensive general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate. While a specific budget range or award value is not disclosed in the available documentation, vendors must submit firm-fixed pricing detailing costs for all software, hardware, data conversion, installation, training, implementation, and ongoing support components across all modules.