Multilingual word-to-word bilingual dictionaries

Buffalo Public Schools, located in Erie County, New York, seeks qualified vendors to supply multilingual word-to-word bilingual dictionaries designed to support English Language Learners (ELLs) across district schools. The procurement requires the provision of printed bilingual dictionaries with durable classroom-suitable binding in 13 languages: Spanish, Bengali, Arabic, Swahili, Somali, Burmese, Dari, Pashto, Kinyarwanda, French, Nepali, Russian, and Ukrainian. Specific quantities have been identified for each language, ranging from 7 units of Ukrainian dictionaries to 692 units of Bengali dictionaries, with deliverables spanning across grade levels K-12. These glossaries will provide direct translation of academic vocabulary in students' home languages to facilitate language development and academic success. The procurement is structured as a competitive bid offering with award based on lowest price, and the District reserves the right to split the award among multiple respondents or consolidate awards with single vendors. The intent to bid must be submitted by April 24, 2026 at 4:00 PM EDT, the question period runs through April 16, 2026 at 4:00 PM EDT with answers to be posted by April 20, 2026, and all proposals must be submitted through the Bonfire portal at https://buffaloschools.bonfirehub.com/opportunities/230810 by April 24, 2026 at 4:00 PM EDT. The tentative award date is May 20, 2026, with all deliveries required by June 30, 2026, establishing a contract term from May 20, 2026 through June 30, 2026 with no extensions or renewal options.

Respondents must submit required documentation including completed response templates for the Offering Questionnaire and BidTable in Excel format, a signed Non-Collusive Bidding Certification, an Equal Opportunity Form, a W-9 form, current Certificate of Liability Insurance, and a minimum of three client references. While no formal response surety, performance bond, or mandatory insurance is required for this procurement, vendors are encouraged to provide optional documentation such as Minority and Women-Owned Business Enterprise (MWBE) certifications and compliance narratives, and all subcontractors must be listed with corresponding MWBE certification status where applicable. Proposals must comply with Buffalo Public Schools' standard terms and conditions, including restrictions on contact with district personnel during the solicitation period and adherence to all referenced procurement policies (5410, 5412, 5413, and 5414). Vendors must also comply with the District's Data Sharing and Confidentiality Agreement if their products or services involve access to student data or educational records protected under New York Education Law Section 2-d and federal laws including FERPA and HIPAA. No incumbent vendor information is provided, indicating this is a new procurement initiative. The specific budget or award value is not disclosed in the procurement documents, and proposals remain valid for 90 days following the closing date.