9-5410-002 BID 26-0626-079 MULTILINGUAL WORD-TO-WORD BILINGUAL DICTIONARIES 4.4.26.pdf

BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING

BID 26-0626-079 MULTILINGUAL WORD-TO-WORD BILINGUAL DICTIONARIES

Offering Instructions

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SUMMARY:

Buffalo Public Schools seeks a qualified vendor to supply multilingual word-to-word bilingual dictionaries for English Language Learners (ELLs) across district schools. These glossaries support multilingual students by providing direct translation of academic vocabulary in students’ home languages.

DESIGNATED CONTACTS:

Owner (Primary): John Frias, Ph.D., Director of Multilingual Education

Buyer (Copy To): Jason Giglio, Buyer, jrgiglio@buffaloschools.org

The dates specified on the timeline of this offering are subject to change via addendum

TIMELINE:

Release Date: 04/13/2026 8:00 AM Advertise Dates:

Questions Due*: 04/16/2026 4:00 PM - Website/BONFIRE 04/13/2026

Answers Posted: 04/20/2026 4:00 PM - Buffalo News 04/12/2026

Offering Closed: 04/24/2026 4:00 PM - Contract Reporter 04/13/2026

Presentations: n/a - Rocket 04/16/2026

Tentative Award: 05/20/2026 - Criterion 04/18/2026

Public Opening Time and Location: n/a

*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

PROCUREMENT DATA:

Requisition: 3608652

BPS Commodity Code: 051

Prior Offering: N/A Prior Awardee: N/A

Prior Award Period: N/A Current Year Award: N/A

OFFERING DATA:

Dates are approximate and dependent upon the award date.

Initial Award & Contract Term: 05/20/2026-06/30/26

Extensions: N/A

Maximum Term End: N/A

Offering Specification

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OTHER OFFERING PARAMETERS:

Type of Offering: BID

Basis of Award: Lowest Price

Award may be split among respondents: Yes

Award may be consolidated: Yes

Subcontractors may be used: Yes

Insurance is required: No

NYS DOL Prevailing Reference: N/A

Response Surety Required (“Bid Bond”) No

Performance Bond Required: No

Formal contract required: No

Proposals valid for: 90 days past closing minimum

SUBMITTAL OPTIONS:

Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.

Submittals may be mailed OR submitted electronically per the instructions below:

Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.

Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.

Technical assistance with submitting your response electronically is available by contacting the Buyer at the contact information listed on previous page.

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1) GENERAL INFORMATION

a. GENERAL DEFINITIONS: Please refer to “Standard Terms, Conditions, & Disclaimers”.

b. OFFERING SPECIFIC DEFINITIONS:

Glossary-A list or a book of terms specific to particular field.

Multilingual Glossary-Tool to facilitate the sharing of common translations among subject matter experts across different languages. It helps in interpreting common terms when there is no direct equivalent in the target language.

c. VENDOR INFORMATION:

Qualified vendors are encouraged to submit a response for providing the goods and / or services described. If the vendor plans to subcontract any of the work described in the

Scope of Work the vendor must complete all response requirements for the subcontractor.

If a vendor plans a joint venture with another company and/or utilizes subcontractors, the vendor shall specify accordingly and complete all response requirements for each company involved in the offering response.

d. RESPONSES:

Any and all contracts awarded as a result of this offering are subject to the Terms &

Conditions stated in the offering. The submission of any other terms or conditions by a respondent may be cause for rejection of the response.

All responses should clearly state/include the following:

STANDARD REQUIREMENTS:

1. Completion of “Offering Questionnaire”, Question Set 1 “Standard Response

Requirements”.

2. Current W-9.

3. Current Certificate of Liability Insurance.

4. Completed “Equal Employment Opportunity Employee Information Report”; form provided.

5. Signed “Non-Collusive Bidding Certification”; form provided.

6. Respondent must provide a list of at least three (3) client references and their contact information. References will be contacted at the sole discretion of the District.

7. Cost proposal in the requested format.

8. Optional items as required by responses to the “Offering Questionnaire”, including but not limited to:

a. “Disclosure Narrative”, any format.

b. “Debarment Narrative”, any format.

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c. “Certifications” such as MBE/WBE/SDVOB

d. “Policy 5414 Compliance Narrative”, any format.

e. “Subcontractor Documentation”, any format.

f. “Anti-Lobbying Narrative”, any format.

9. Respondents may submit any other information they consider relevant to their response to this offering by using the “Other Vendor Information” document upload.

2) SCOPE OF WORK

The District requires multilingual glossaries to support English Language Learners in accessing grade-level curriculum and academic vocabulary. The dictionaries must provide word-to-word translations between English and major languages represented in Buffalo Public Schools.

Languages required include but are not limited to:

• Spanish

• Bengali

• Arabic

• Swahili

• Somali

• Burmese

• Dari

• Pashto

• Kinyarwanda

• French

• Nepali

• Russian

• Ukrainian

The dictionaries will be distributed across multiple school sites for instructional use.

The vendor must provide:

1. Printed bilingual dictionaries suitable for K-12 students

2. Durable binding suitable for classroom use

3. Availability in the languages listed above

4. Delivery to Buffalo Public Schools central location

5. Ability to fulfill the full quantity order

DELIVERY OF ALL ITEMS MUST BE MADE NO LATER THAN 6/30/2026

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BID SPECIFICATIONS

ISBN DESCRIPTION QTY UNIT

PRICE

PRICE

ISBN# 9780933146990 BD Dictionary Word to Word Spanish 314

ISBN# 9780933146303 BD DICTIONARY WORD TO WORD

BENGALI

ISBN# 9780933146419 BD DICTIONARY WORD TO WORD

ARABIC

ISBN# 9780933146556 BD DICTIONARY WORD TO WORD

SWAHILI

ISBN# 9780933146525 BD DICTIONARY WORD TO WORD

SOMALI

ISBN# 9780933146501 BD DICTIONARY WORD TO WORD

BURMESE

ISBN# 9781946986603 BD DICTIONARY WORD TO WORD

DARI

ISBN # 9780933146341 BD DICTIONARY WORD TO WORD

PASHTO

ISBN# 9780933146365 BD DICTIONARY WORD TO WORD

FRENCH

978-0933146617 BD DICTIONARY WORD TO WORD

NEPALI

ISBN # 9780933146921 BD DICTIONARY WORD TO WORD

RUSSIAN

ISBN# 9780933146259 BD DICTIONARY WORD TO WORD

UKRAINIAN