Multi-Jurisdictional Hazard Mitigation Plan Consulting Services

San Bernardino County Office of Emergency Services (OES) is soliciting proposals for Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) consulting services to update the County Operational Area's existing plan originally adopted in December 2022. The procurement covers comprehensive consulting and planning services for 19 participating jurisdictions, including the County, 8 cities, and 10 special districts. The consultant will perform seven primary tasks: project initiation, management, stakeholder coordination, hazard identification, data collection, risk and vulnerability assessment, mitigation strategy development, plan drafting, public engagement, and plan review and adoption. Key deliverables include an updated MJHMP compliant with 2025 FEMA Local Mitigation Planning Policy Guide requirements, standardized jurisdiction annexes, GIS hazard mapping, and loss estimation analyses. Proposal evaluations will be conducted using weighted criteria: Qualifications and Experience (40%), Technical Review (40%), References (15%), and Interview/Presentation (5%). The RFP was released on November 13, 2025, with questions due by November 26, 2025, and proposals due on December 19, 2025, with an anticipated contract award in December 2025 or January 2026. The contract term is approximately 18 months, running from January 2026 to July 2027.

The procurement includes a local preference provision offering a 5% advantage to local vendors meeting specified criteria. No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documents. The project is funded through a Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant, which introduces federal compliance requirements including Clean Air Act regulations, Federal Water Pollution Control Act provisions, Buy American provisions, and anti-lobbying certifications. Proposers must demonstrate no record of unsatisfactory performance with the County in the preceding 24 months and must comply with debarment and suspension requirements. While no specific budget range is disclosed, proposers are required to submit a firm fixed price contract broken down by seven tasks in lump sums, with potential modifications subject to post-evaluation negotiation. The consultant will be expected to provide leadership and guidance directly to OES, coordinating with participating jurisdictions to ensure completion of standardized annexes. All proposals must be submitted electronically through the County's ePro system, with mandatory pre-submission registration to be eligible for consideration.