MPA 631 Custom Apparel and Promotional Products

The State of Rhode Island, through its Division of Purchases Department, is seeking qualified vendors for Master Price Agreement (MPA) 631 to provide custom apparel and promotional products. This Open Enrollment Vendor Assessment (OEV) aims to establish a comprehensive vendor list capable of fulfilling both large-volume orders requiring high-quality printed graphics and smaller project needs. The procurement covers a wide range of custom apparel and promotional items, with specific requirements for flexibility in sizes, products, and quantities. Vendors must submit proposals by March 11, 2025, at 3:00 PM EST, with a preceding Q&A period running from February 11 to February 25, 2025. The initial contract term will span from February 11, 2025, through December 31, 2027, with potential for two additional 12-month renewals contingent on vendor performance and funding availability. Evaluation criteria will likely include vendor capabilities, product quality, pricing, and ability to meet diverse agency needs across various state and local entities.

The solicitation includes specific requirements for minority business enterprise (MBE) participation, mandating that if MBE/WBE/VBE vendors are on the qualified list, at least one must be included when agencies request three quotes for specific projects. Participating vendors must provide proof of insurance, including $1 million in liability coverage, $100,000 in workers' compensation, and $1 million in automobile liability. A 1% contract administrative fee will be assessed on all purchase orders, with the contract being applicable to political subdivisions, higher education institutions, municipal and state schools, and quasi-public agencies. Vendors must register in the Ocean State Procures system and submit MBE Participation Acknowledgment Forms. While specific award values are not explicitly stated, the broad applicability and potential for multiple awards suggest a significant opportunity for vendors in the custom apparel and promotional products market. The state reserves the right to make single or multiple awards and may cancel the solicitation at any time, providing flexibility in the procurement process.