MPA 537 OE pest control services and integrated pest management IPM program

The State of Rhode Island Division of Purchases is executing an Open Enrollment Vendor Assessment (OEV) for Master Price Agreement (MPA) 537 to establish a qualified vendor list for Pest Control Services and Integrated Pest Management (IPM) Program services across state agencies. The solicitation seeks vendors capable of providing comprehensive pest control and integrated management solutions, with services to be delivered on an as-needed basis through a mini-bid process. The contract period spans from January 9, 2025, through December 31, 2028, with potential for two additional 12-month renewal periods contingent upon vendor performance and funding availability. Vendors will be evaluated on a pass/fail basis and must maintain specific insurance coverage, including $1,000,000 in general liability, $100,000 in workers compensation, and $1,000,000 in automobile liability. Proposals can be submitted at any time during the open enrollment period, with vendors required to register in the Ocean State Procures system. Evaluation criteria will assess vendor qualifications, insurance compliance, and ability to meet state pest control and IPM requirements, with proposals reviewed to determine inclusion on the qualified vendor list.

The solicitation strongly encourages participation from Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Veteran Business Enterprises (VBE), mandating that when three quotes are obtained for a specific project, at least one must be from a certified vendor if available on the qualified list. The contract is open to a wide range of organizations, including state agencies, quasi-governmental organizations, Rhode Island municipalities, and Legislative and Judicial branches. A 1% contract administrative fee will be assessed on all purchase orders, which will be withheld from vendor payments and deposited into a restricted receipt account for the state's eProcurement system. While no specific incumbent vendors are mentioned, the agreement allows for multiple awards, though inclusion on the qualified vendor list does not guarantee any minimum level of business. Vendors must submit quarterly reports detailing invoiced amounts within 45 days of each calendar quarter's end. The procurement approach allows for flexible, on-demand pest control services with a competitive, merit-based selection process that promotes diverse vendor participation.