MPA 481 OE Hydraulic Components Winter Equipment Parts Purchase and Maintenance

The State of Rhode Island Division of Purchases is seeking qualified vendors through a Master Price Agreement (MPA 481) for hydraulic components and winter equipment parts purchase and maintenance services primarily for the Department of Transportation's winter operations. This open enrollment solicitation allows vendors to submit proposals at any time between June 19, 2020, and September 30, 2020, with an initial contract period of three years and potential renewal for two additional 12-month periods. The procurement covers various parts and services necessary for winter equipment, including hydraulic components and related maintenance. Vendors must submit electronic proposals through the Ocean State Procures system and provide firm, fixed pricing for potential projects. Evaluation criteria will focus on technical qualifications, vendor expertise, pricing, and the ability to provide parts and services on an as-needed basis. The solicitation requires vendors to maintain specific insurance coverage, including $1 million in liability insurance, workers compensation, and automobile liability insurance.

The contract has statewide applicability and can be utilized by state agencies, quasi-governmental organizations, municipalities, and legislative and judicial branches of Rhode Island government. There is a strong emphasis on minority business participation, with a minimum 10% set-aside requirement for Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Veteran Business Enterprises (VBE). Vendors must submit an MBE Utilization Plan for review and approval, and when agencies request quotes for specific projects, they must obtain at least one quote from a certified MBE/WBE/VBE vendor if available. A 1% contract administrative fee will be assessed on all purchase orders to support the state's eProcurement system. While no specific contract value is provided, the open-ended nature of the MPA suggests flexibility in procurement scale. The State reserves the right to select the most qualified vendors, remove vendors from the qualified list at its discretion, and cancel the solicitation if needed.