MPA 481 Hydraulic Components and Winter Equipment, Parts, Purchases, Repair

The State of Rhode Island Division of Purchases is soliciting proposals for Master Price Agreement (MPA) 481, seeking qualified vendors to provide comprehensive services for hydraulic components and winter equipment. This Open Enrollment Vendor Assessment (OEV) aims to establish a list of vendors capable of delivering equipment parts, preventative maintenance, general maintenance, inspection, and repair services for hydraulic and winter-related equipment. The initial contract period runs from October 1, 2022, through September 30, 2024, with options to renew for two additional 12-month periods. Vendors must submit electronic proposals through the Ocean State Procures system and will be evaluated on a pass/fail basis. Qualified vendors will be added to an approved list from which state agencies, quasi-governmental organizations, municipalities, and legislative and judicial branches can request quotes for specific projects. The procurement requires vendors to provide detailed pricing, including regular hourly rates (8:00 AM - 5:00 PM Monday-Friday) and overtime rates for work outside standard hours. Evaluation will consider factors such as price, expertise, and vendor availability.

The solicitation includes specific set-aside requirements and restrictions for potential respondents. A minimum of 10% of the total contract value must be awarded to Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) vendors, with agencies required to obtain at least one quote from certified MBE/WBE/VBE vendors when available. Current MPA 481 contract holders are explicitly prohibited from rebidding. Vendors must maintain specific insurance coverages, including $1,000,000 in liability insurance, $100,000 in workers' compensation, and $1,000,000 in automobile liability coverage. A 1% contract administrative fee will be assessed on all purchase orders issued under the agreement. While no specific total contract value is mentioned, the procurement is structured to allow multiple vendors to be selected, with no guaranteed level of purchasing activity. The contract has statewide applicability and can be utilized by political subdivisions, higher education institutions, municipal and state schools, and quasi-public agencies, providing flexibility for various governmental entities to access the qualified vendor list.