MPA 401 Shredding, On and Off Site

The State of Rhode Island Division of Purchases is seeking proposals for a multi-year Master Price Agreement (MPA 401) for document and media destruction services, encompassing both on-site and off-site shredding capabilities. This procurement is designed to establish a contract for regular scheduled shredding services and on-demand shredding needs for state agencies and authorized political subdivisions, including municipalities, higher education institutions, schools, and quasi-public agencies. The initial contract term will be approximately three years, beginning July 1, 2023, with options to renew for up to two additional 12-month periods based on vendor performance and funding availability. Proposals must be submitted electronically through the Ocean State Procures system by May 19, 2023, at 2:00 PM EDT, with a vendor question and answer period running from April 20 to May 4, 2023. The evaluation process will consider both technical and cost proposals, with cost proposals being scored proportionally and the lowest-cost proposal receiving the maximum available points. Vendors must provide comprehensive shredding services, demonstrate capability to handle various document and media destruction requirements, and maintain specific insurance coverage including $1 million in general liability, workers' compensation, and automobile liability insurance.

The procurement includes requirements for Minority Business Enterprise (MBE) participation, with vendors required to complete an MBE Participation Acknowledgment Form as part of their technical proposal. A 1% contract administrative fee will be assessed on all purchase orders issued under the Master Price Agreement, which will be used to support the state's eProcurement system. All interested vendors must register in the Ocean State Procures system to submit a proposal, with no explicit restrictions on the types of organizations that can respond. While no incumbent vendor information is provided, the solicitation indicates that the state reserves the right to award to a single prime vendor or multiple vendors across various categories. The RFP does not specify a total estimated contract value or budget range, leaving potential pricing flexibility for vendors. Vendors will be expected to provide pricing on an hourly rate or other fee structure basis, with the ultimate goal of establishing a comprehensive, flexible shredding service contract that can meet the varied needs of Rhode Island state agencies and affiliated political subdivisions.