MPA 136 OE HVAC Maintenance, Repair & Installation

The State of Rhode Island Division of Purchases is seeking qualified HVAC contractors through a Master Price Agreement (MPA 136) for a comprehensive HVAC maintenance, repair, and installation contract. This Open Enrollment Vendor Assessment (OEV) solicitation covers maintenance, repair, and replacement services for heating, ventilating, and air conditioning systems, subsystems, and components across state agencies. The contract period runs from February 1, 2025, to December 31, 2025, with no specified renewal options. Vendors must provide full-spectrum HVAC services and will be evaluated based on their ability to meet specific insurance requirements, including $1,000,000 in general liability coverage, $100,000 in workers' compensation, and $1,000,000 in automobile liability coverage. Procurement will be conducted through a mini-bid process, where qualified vendors will be invited to submit quotes for specific projects as they arise. Interested contractors must submit proposals electronically through the Ocean State Procures system, with ongoing opportunities to join the qualified vendor list throughout the contract period.

The solicitation includes specific requirements for Minority Business Enterprise (MBE/WBE) participation, mandating that when three quotes are solicited for a project, at least one must come from a certified MBE/WBE vendor if available. The contract has statewide applicability and can be utilized by political subdivisions, institutions of higher education, municipal and state schools, and quasi-public agencies. A 1% contract administrative fee will be withheld from all invoice payments, which will be deposited into a restricted receipt account for maintaining the state's eProcurement system. Prevailing wage requirements will apply to work performed under this contract. While no specific total contract value is provided, the open enrollment structure suggests flexibility for vendors to participate in multiple projects across various state and local entities in Providence County and beyond. The solicitation emphasizes broad participation, with opportunities for vendors of various sizes and capabilities to be considered for HVAC-related work throughout Rhode Island's public sector.