Monongalia Co & Rehe (Preston Co) Landfill Leachate Hauling

The West Virginia Department of Administration Purchasing Division, on behalf of the Department of Environmental Protection, issued Centralized Request for Quote (CRFQ 0313 DEP2400000033) for an open-end master agreement to provide leachate hauling and disposal services from two landfill facilities: the Monongalia County Landfill in Monongalia County and the Rehe Landfill located in Arthurdale, Preston County. The procured services include pumping, hauling, and disposing of leachate from both facilities to the City of Fairmont Sanitary Sewer Board's Wastewater Treatment Plant in Fairmont, West Virginia, with an estimated maximum daily volume of 25,000 gallons per facility. Qualified vendors must maintain Commercial General Liability Insurance and Automobile Liability Insurance of at least $1,000,000 per occurrence each, and all drivers must possess a valid Commercial Driver's License with Tank Vehicle Endorsement; vendors must also verify truck tank volume capacity within the first month of contract award. The vendor is responsible for all labor, materials, equipment, trucks, personnel, and associated travel costs, while the West Virginia Department of Environmental Protection covers wastewater treatment charges and sampling/testing costs. Vendors must respond to service requests within 48 hours and be onsite for emergencies within four hours, operating Monday through Friday during standard eight-hour operating periods. Pricing shall be submitted on a per-100-gallon-hauled basis with no minimum volume guaranteed, and the initial contract term is one year with renewal options for up to three additional successive one-year periods contingent upon mutual written consent. The questions submission deadline was extended to April 19, 2024 at 4:00 PM ET, and bids were due April 25, 2024 at 1:30 PM ET; bidders are required to acknowledge receipt of all addenda by submitting an Addendum Acknowledgment Form with their bids, and failure to do so may result in bid disqualification.

The solicitation documents do not identify set-aside designations, restrictions on organizational types, or disadvantaged enterprise requirements. No incumbent vendor or current contractor is identified in the available documentation. The contract is funded through the West Virginia Department of Environmental Protection's Landfill Closure Assistance Program, and invoicing shall be directed to the Environmental Protection division at 601 57th Street SE, Charleston, West Virginia; monthly invoicing is required by the fifth day of the month following service delivery and must include the completed Leachate Hauling Log Sheet. The solicitation includes two line items, each for 250 estimated units representing 100-gallon increments, though quantities are noted as estimates for bid purposes only and are not guaranteed. No specific budget range or award value is disclosed in the solicitation documents. For additional information regarding specifications and requirements, interested vendors may contact Joseph E. Hager III, the buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov, and bids should be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305.