Milestone Renewal

The City of Pembroke Pines in Broward County, Florida is soliciting bids for a Milestone Video Management System (VMS) renewal license procurement through Invitation for Bid # TS-25-06. The solicitation seeks qualified firms to provide one three-year Care Plus XProtect Corporate Base License and 1,337 three-year Care Plus XProtect Device Licenses, effective from March 1, 2025, through February 28, 2026. The VMS is currently used throughout the city government and charter school system to organize video footage, search for specific incidents, and manage security components like cameras, video processing servers, and storage devices. Key bid dates include questions due by February 18, 2025, and bids due by February 25, 2025, at 2:00 pm, with a public bid opening at 2:30 pm via Cisco Webex. Bidders must submit proposals electronically through the city's OpenGov e-Procurement portal and comply with various certification requirements, including E-Verify and background screening for charter school contractors.

The procurement offers local vendor preferences, including a 5% preference for Local Pembroke Pines Vendors and a 2.5% preference for Local Broward County Vendors. No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documentation. The estimated project cost is $180,000, with no proposal security, bid bond, payment, or performance bonds required. The city reserves the right to accept or reject any bids and award contracts based on the most responsive and responsible proposer. No grant or federal funding is applicable to this project, and there are no indications of incumbent vendors or specific integration requirements beyond the existing Milestone VMS infrastructure. Bidders must provide a sample insurance certificate listing the City of Pembroke Pines as the certificate holder and additionally insured, with comprehensive general liability coverage.