Migration and Integration Services for Migration from TransInfo

The Oregon Department of Transportation (ODOT) has issued a Request for Proposals (RFP) S-73000-00010942 for Migration and Integration Services to transition from their existing TransInfo transportation network data management system to an on-premises Esri Roads and Highways system. The project involves designing and implementing new data workflows, defining updated resourcing and workforce structures, conducting training on new business processes, and decommissioning the existing software. Key deliverables include migrating approximately 785,000 records of transportation network data and over 150 assets, with a focus on linear referencing and transportation asset data management. Contractor key staff must demonstrate expertise in linear referencing, organizational change management, Esri products, data analysis and migration, and strong communication skills. The evaluation criteria include Project Approach (450 points), Specific Experience of Key Staff (350 points), Availability (250 points), Organizational Change Management Philosophy and Approach (100 points), and Project Samples (100 points), with an additional 200 points for price evaluation. The RFP was posted on October 8, 2024, with proposals due by November 8, 2024, and a Notice of Competitive Range issued on December 13, 2024, identifying Rizing Geospatial LLC, Timmons Group Inc., and GeoDecisions as the top three firms proceeding to Round 2 interviews scheduled for January 6, 2025.

ODOT encourages participation from certified disadvantaged, minority-owned, women-owned, and emerging small businesses, though there is no mandatory set-aside goal for this procurement. The Certified Disadvantaged Business Outreach Plan requires proposers to list any certified firms they have worked with and describe steps to solicit certified firms for subcontracting opportunities. Following the evaluation process, Timmons Group Inc. was selected as the top-ranked firm through a comprehensive scoring process that included both proposal and interview evaluations. The contract has a not-to-exceed value of $1.1 million and is estimated to run for two years, with an option for an additional year to integrate external partner data. The procurement allows for potential subcontracting, with vendors required to report subcontractor identities and values to the state's certification office. The Notice of Intent to Award, dated January 7, 2025, outlines a contracting schedule including statement of work discussions, cost negotiations, legal review, and contract execution, with a protest period ending at 4:00 p.m. on January 14, 2025.