Midwest City Library Chiller Replacement

The Metropolitan Library System of Oklahoma County is seeking bids for the Midwest City Library Chiller Replacement project through Invitation to Bid (ITB) #24-041-02. The procurement involves a comprehensive replacement of the existing chiller system at the Midwest City Library, located at 8143 E Reno Ave, Midwest City, OK. The project encompasses a base bid for replacing the existing chiller, modifying the piping system, connecting new chiller controls to the Building Automation System (BAS), and connecting the new chiller to the existing electrical source. An alternate bid (Alt #1) includes additional scope such as replacing both chilled water pumps with variable speed drives, connecting pumps to the BAS for alternating operation, replacing the expansion tank and air separator, and removing the secondary chilled water pump. The specific equipment requirements include a 130-ton air-cooled scroll chiller from Trane (Model CGAM 130) with specifications for hail guards, low ambient operation, single-point power, and BACnet interface. A mandatory pre-bid meeting is scheduled for October 17th at 10am at the library site, with sealed proposals due on November 7, 2023, at 2:00 pm. Bidders must submit comprehensive documentation, including manufacturer's data, performance curves, and completed forms such as affidavits and business relationship disclosures.

While no specific set-aside designations or restrictions on respondents are explicitly mentioned in the documentation, the bid follows standard municipal procurement protocols. The project requires technical expertise in HVAC systems, specifically in chiller replacement and mechanical system integration. The documentation indicates the new system will utilize R-410A refrigerant and include a 30% polypropylene glycol solution, suggesting a need for specialized technical knowledge. The electrical specifications call for a 460V/3-phase power source, with a 300A fused disconnect for the chiller and a 20A fused disconnect for the pumps. Though a specific budget range is not provided, the comprehensive nature of the project—including base and alternate bids—suggests a significant capital investment. The project is designed by Allen Consulting Incorporated, with design documents expiring on 6/30/2024. Bidders are required to enter into a contract within 10 days of bid acceptance, with an emphasis on completing the work according to the specified technical requirements and project timeline.