Middle school band instruments

Cache County School District (CCSD) in Utah is requesting quotations for band instruments for two new middle schools opening in August 2026, with quotations due June 13, 2026. The RFQ specifies required brands and models across woodwind, brass, and percussion instruments with no substitutions accepted — vendors must be authorized dealers of specified manufacturers and supply only new, unused, current production models in original packaging.

The scope encompasses comprehensive instrumentation for Juniper Ridge Middle School and Maple View Middle School, including flutes, clarinets, saxophones, oboes, bassoons, trumpets, French horns, euphoniums, trombones, tubas, marimbas, vibraphones, xylophones, timpani, snare drums, bass drums, and associated accessories such as reeds, mouthpieces, ligatures, oils, greases, and mallets. Quantities range from single units to 25 units per item. All instruments must include the manufacturer's standard warranty.

Pricing must be submitted on a unit basis, FOB Destination Freight Prepaid, with all costs included and no additional shipping, handling, or freight charges permitted. Payment term discounts will not be considered in evaluation. Award may be made by individual line item, by group of items, or to the overall lowest responsive and responsible bidder, at CCSD's discretion.

Vendors dealing exclusively in closeout, surplus, liquidation, overstock, or discontinued inventory are ineligible. Damaged, defective, or non-conforming items will be rejected and replaced by the vendor at no cost to CCSD. The Standard Terms and Conditions require all products carry a one-year warranty unless otherwise specified, and all personnel with direct student contact must obtain background clearance at the seller's cost. Contract may be terminated for cause with ten working days to cure, or without cause with sixty days' notice. Questions must be submitted through the Bonfire U3P platform. All terms and conditions are non-negotiable.