2-BAND REQUIRMENTS.pdf
PDF 94 KB Posted
- Attached to
- MIDDLE SCHOOL BAND INSTRUMENTS
- Solicitation number
- RFQ-CCSD-BAND-061226
- Issued by
- Utah
About this file
This is a quotation requirements document for band instruments issued by Cache County School District (CCSD) in Utah for the purchase of new instruments, components, and accessories for Juniper Ridge Middle School and Maple View Middle School, which will open in August 2026. The solicitation seeks only new, unused, current production models in original manufacturer packaging, with no rental options, used items, refurbished products, or substitutions accepted. All specified brands and models are required for standardization purposes, and vendors must be authorized dealers of the manufacturers. Damaged, defective, or non-conforming items will be rejected and replaced by the vendor at no cost to CCSD.
Pricing must be provided on a unit basis with all costs included and must be quoted FOB Destination, Freight Prepaid, with no additional shipping, handling, or freight charges permitted. Payment term discounts will not be considered in bid evaluation. All instruments, components, and accessories must include the manufacturer's standard warranty. Vendors dealing exclusively in closeout, surplus, liquidation, overstock, or discontinued inventory are ineligible to bid. Award may be made by individual line item, by group of items, or to the overall lowest responsive and responsible bidder, at CCSD's discretion. All terms and conditions are non-negotiable, and vendor questions must be submitted through the Bonfire U3P platform during the designated question and answer period only.
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Text version
QUOTATIONS REQUIREMENTS FOR BAND INSTRUMENTS
JUNIPER RIDGE MIDDLE SCHOOL & MAPLE VIEW MIDDLE SCHOOL
Purpose: This solicitation is for the outright purchase of new band instruments, components, and accessories as listed.
Rental options will not be accepted.
1. Product Condition Requirements: All instruments, components, and accessories must be new, unused, and current production models. Used, refurbished, open-box, discontinued, gray-market, factory seconds, or B-stock items will not be accepted. All items must be complete, fully functional upon delivery, and free from material degradation due to age or storage conditions.
2. Instruments, components, and accessories that are damaged, defective, or do not match the awarded brand and model may be rejected and must be replaced by the vendor at no additional cost to Cache County School District
(CCSD).
3. Packaging Requirements: All instruments, components, and accessories must be shipped in original, unopened manufacturer packaging.
4. Required Brands: The specified brand and model for each instrument, component, and accessory listed per line item are required for standardization purposes. No substitutions or equivalents will be allowed.
5. Authorized Dealer Requirement: Vendor must be an authorized dealer of the manufacturer for the band instruments offered.
6. Vendor Eligibility: Vendors who deal exclusively in, or source products solely through, closeout, surplus, liquidation, overstock, discontinued, or end-of-line inventory are not eligible to bid. This includes, but is not limited to, jobbers, surplus dealers, clearance resellers, clearance houses, non-stocking resellers, and opportunistic bulk buyers.
7. Pricing and Shipping: Unit prices must include all instruments, components, and accessories listed in the item description and must be FOB Destination, Freight Prepaid. No additional shipping, handling, or freight charges will be accepted.
8. Award Method: Award(s) may be made by line item, by group of items, or to the overall lowest responsive and responsible bidder, whichever is in the best interest of Cache County School District.
9. Warranty: All instruments, components, and accessories must include the manufacturer’s standard warranty.
Warranty documentation must be provided upon request.
10.Discounts: Payment terms offering additional discounts will not be considered as part of bid pricing.
11.Terms and Conditions: All Terms and Conditions of this solicitation are non-negotiable.
12.Questions: All questions must be submitted through the Bonfire U3P platform during the designated Q&A period. Questions submitted through any other channel will not be answered.
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