Microsoft 365 Subscription Licensing

Harlingen Water Works System (HWWS) in Cameron County, Texas, is seeking a Microsoft 365 Subscription Licensing contract (Bid No. 23-026) for approximately 150 user accounts across multiple licensing types. The procurement includes Azure Active Directory Premium P1 (105 licenses), Microsoft 365 Business Basic (110 licenses), Microsoft 365 Business Premium (63 licenses), Microsoft Defender for Office 365 Plan 1 (108 licenses), Office 365 E5 (1 license), and Visio Plan 2 (1 license). Bidders must be a Microsoft Partner with a minimum of five years of Microsoft-certified experience, with staff and subcontractors located in the United States. The solicitation requires three references from governmental entities and mandates cyber liability insurance. The bid is due on September 6, 2023, at 2:00 p.m., with a target award date of September 27, 2023. The contract term is three years, paid annually, with two optional one-year renewal periods subject to mutual approval. Vendors must submit hard-copy bids with wet signatures and be prepared to transfer new licenses to users by the end of October 2023.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The successful vendor must be an authorized Microsoft dealer, with the ability to furnish all quantities of items, understanding that quantities may be increased or decreased at specified unit prices. The bid acknowledges the upcoming Microsoft New Commerce Experience (NCE) transition on November 1, 2023, which may impact future licensing structures. Vendors are expected to provide pricing for both monthly and annual licensing options to accommodate potential changes. While specific budget ranges are not explicitly stated, the scope suggests a multi-year commitment for licensing services covering approximately 150 user accounts across various Microsoft 365 subscription levels. The procurement is strategically designed to provide HWWS with flexibility in managing their technology licensing and potential future changes in Microsoft's licensing model.