Micrographics Supplies

The Illinois Secretary of State is requesting quotes for micrographic supplies under RFQ 27AV012707, with quotes due September 24, 2026.

The scope comprises three line items: Fuji #537 Developer (48 units), Acid Free Storage Boxes in 16MM White (5,700 units), and M-Pinn Feed Labels (10,000 units). All supplies must be delivered to the Illinois State Archives at 501 South 2nd Street, Howlett Building Room 093, Springfield, Illinois 62756 no later than December 31, 2026.

The contract commences upon execution and extends through December 31, 2026, with no renewal options. Contract value is firm; pricing must include shipping costs for each line item and be submitted via email or through BidBuy. Award is made to the responsive and responsible bidder submitting the lowest price.

The vendor must carry general commercial liability insurance of $1 million per occurrence and $2 million annual aggregate, auto liability insurance of $1 million per occurrence, and workers' compensation insurance as required by law, with the Illinois Secretary of State named as an additional insured. Compliance with applicable federal, state, and local laws is required, including prevailing wage requirements if applicable. The vendor must complete the agency's Network Security Assessment as a condition of contract award. Invoices are directed to the Illinois Secretary of State Archives, 100 West Jackson, Room 2W, Springfield, Illinois 62756.

The contract is subject to availability of appropriated funds and may be terminated for convenience with thirty days' written notice. The total contract term, including any extensions, cannot exceed ten years under 30 ILCS 500/20-60. Questions must be submitted in writing to Solicitation Contact Chelsie Norris-Martin at cnorris-martin@ilsos.gov.