Microfiche Document Conversion Services

The Illinois Office of Comptroller (IOC) is seeking bids from vendors to provide microfiche document conversion services. The successful vendor will be required to convert approximately 47,000 existing microfiche records to a digital PDF format, including indexing the contents. The vendor must be able to complete the project within 120 days of receiving the documents. The contract will have an initial 12-month term, with the total term not to exceed 10 years. Bids are due by January 28, 2022 at 2:00 PM CST, and the IOC will only accept electronic submissions through the BidBuy procurement platform. Pricing must be submitted in the format provided, with firm pricing for the initial term. The State may receive a discount for prompt payment, but expenses are not allowed.

This solicitation has a 2% Business Enterprise Program (BEP) subcontracting goal for minority, women, and disabled-owned business enterprises. The IOC awarded the previous contract to Crowley Micrographics Inc., but the incumbent vendor did not meet the BEP or Veteran Business Program utilization goals. The total contract value is not specified, as this is a new project for the IOC, but the estimated financial return to the State and gross revenue to the vendor are not provided.