Meeting Scheduling Polling Tool

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The Washington State Health Care Authority (HCA) is soliciting bids for a configurable Meeting Scheduling Polling Tool (Software) solution. HCA, the state's largest health care purchaser and behavioral health authority, requires a COTS (commercial off-the-shelf) software that allows for delegation, enabling HCA's Administrative group to respond on behalf of their leadership. The solution must accommodate approximately 55 Users, support meeting polls with up to 60 Recipients, and handle large meetings of up to 1,300 attendees. Bids are due by April 19, 2024, at 2:00 p.m. Pacific Time. HCA intends to award one contract with an initial term of June 10, 2024, to June 10, 2025, and the option to extend for up to five additional one-year periods. The evaluation criteria include scoring for Qualifications, Quotation, and potential product demonstrations.

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The RFQQ indicates that HCA has budgeted an amount not to exceed $20,000 for this project. Bidders must comply with state and federal laws, statutes, and regulations, as well as the Washington State Office of the Chief Information Officer (OCIO) Security Standard No. 141.10. The RFQQ also outlines requirements for diverse business inclusion, including the indication of whether the Bidder is a state-certified minority, women's, veteran, or small business. No incumbent vendors or current contractors are specified, and no existing infrastructure or technology integration requirements are mentioned.