RFQQ 2023HCA17 - Exhibit D.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- Meeting Scheduling Polling Tool
- Solicitation number
- 2023HCA17
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
The file is an Exhibit D.xlsx document related to RFQQ 2023HCA17, a solicitation from the Washington State Health Care Authority (HCA) for a configurable Meeting Scheduling Polling Tool (Software). HCA is seeking bids from interested firms to provide the Software solution, which must allow for delegation and accommodate approximately 55 Users. The Bidder's Quotation response must be submitted as an Excel attachment by the due date. The evaluation process will aim to award the solicitation to the Bidder whose bid best meets the requirements, rather than necessarily the lowest cost.
The Quotation (Scored) tab requires Bidders to provide a detailed breakdown of all fees associated with providing the licenses/subscriptions for the estimated 55 Administrators, including annual license/subscription, cancellation, excess usage, maintenance, setup, support, third-party, and training fees. Quotations that exceed $20,000.00 will be considered non-responsive. Bidders must also complete the Subcontractor tab if utilizing any subcontractors, indicating if they are certified by the Office of Minority and Women's Business Enterprises.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQQ 2023HCA17 - Exhibit B.docx | DOCX document | |
| RFQQ 2023HCA17 - Exhibit A.pdf | ||
| RFQQ 2023HCA17 - Amendment 1.pdf | ||
| RFQQ 2023HCA17 - Exhibit E.pdf | ||
| RFQQ 2023HCA17.pdf |
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Instructions
| Bidder must complete the Quotation table on the Quotation tab. The Bidder's Quotation response must be submitted as an excel attachment. |
| The evaluation process is designed to award this solicitation not necessarily to the Bidder of least cost, but rather to the Bidder whose bid best meets the requirements of this RFQQ. However, Bidders are encouraged to submit bids which are consistent with state government efforts to conserve state resources. |
A. Identification of Costs
i. Identify all costs in U.S. dollars (rounded to two decimal places) including all overhead expenses. The rates should be inclusive of all costs necessary to accomplish the objectives as described in this RFQQ. The Bidder is to submit a fully detailed budget including staff costs, estimates for any applicable sales and use taxes (see 3.A(ii) below), and any expenses necessary to accomplish the tasks and to produce the services under the contract.
ii. The Apparent Successful Bidder will be required to collect Washington state sales and use taxes from HCA, as applicable, and for remittance of payment to the Washington State Department of Revenue (DOR). Bidders must identify any expenses to which Washington State sales and use taxes apply in the Quotation and include an estimated amount for such taxes (based on the current tax rate(s)). HCA understands these amounts may fluctuate as tax rates fluctuate. If a tax isn’t specifically identified, HCA will assume it is included in the costs identified.
iii. Provide detailed breakdown of any and all fees associated with providing licenses/subscriptions for approximately 55 Administrators in the Quotation (Scored) tab.
iv. Costs for subcontractors are to be broken out separately. If utilizing subcontractors, complete the Subcontract Table on the Subcontractor tab. Please note if any subcontractors are certified by the Office of Minority and Women’s Business Enterprises.
Quotation (Scored)
Quotation (Scored)
Assumptions for Quotation: HCA anticipates approximately 55 Adminstrator Licenses/Subscriptions. Licenses/Subscriptions must be transferrable to ensure Administrators can re-assign them at no extra charge.
Please list all fees associated with providing the Meeting Scheduling Pool Tool as described in this RFQQ.
Using the Concurrent Administrators Pricing Model, Bidders are asked to provide a list of all costs associated with allowing access to an estimated number of Concurrent Administrators who can simultaneously be logged into the Meeting Scheduling Polling Tool, whether or not any such Administrator is utilizing the Polling functionality.
If a fee listed in the table below does not apply, Bidders are encouraged to enter "N/A" in place of a dollar value.
Bidders are welcome to add rows in the table below to list additional fees.
Description Concurrent Administrators Pricing Model (estimated number of Administrators: 55)
| Annual License/Subscription | $ |
| Cancellation Fees, if applicable | $ |
| Charge Fees for Excess Usage, if applicable | $ |
| Maintenance Service Fees | $ |
| Setup or Installing Fees, if applicable | $ |
| Support Service Fees | $ |
| Third-Party Fees | $ |
| Training Resources Fees | $ |
| Fee to add 5 additional Administrators | $ |
| Total Pricing: |
| Quotations that exceed $20,000.00 will be considered non-responsive and will not be evaluated. |
Subcontractor Subcontractor Name Contact Name Contact Address, Phone Number, and Email Address Summary of capabilities as it relates to the Scope of this work Office of Minority and Women's Business Enterprises (OMWBE) Certifitied
File details come from the government source that posted it. Updated .