Medical Waste Disposal

The Oklahoma State Department of Health (OSDH), through the Office of Management and Enterprise Services (OMES) Central Purchasing Division, is soliciting proposals for a comprehensive regulated biomedical waste and refuse disposal contract for County Health Departments statewide. The procurement seeks a turn-key waste disposal operation that includes supplies, equipment, waste monitoring, labeling, loading, training, transportation, and disposal services compliant with federal, state, and municipal regulations. Specific requirements include providing standard and overpack containers with precise dimensional specifications, RED biohazard symbols, and inner-liner bags meeting detailed material standards. The contract will cover an estimated 3,200 boxes/job annually, with waste to be decontaminated by autoclave rather than incineration. The initial contract term is one year with four optional one-year renewals, and bidders will be evaluated using a lowest and best value criterion. Key submission deadlines include a question submission deadline of 04/28/2025 and a bid response deadline of 05/12/2025 at 3:00 p.m. Central Standard Time. Pricing must be proposed on a per-box basis and include all associated costs such as supplies, pickup, transportation, disposal, shipping, and fuel.

The solicitation appears open to qualified vendors without specific set-aside designations, though the bidding documents include provisions for service-disabled veteran business enterprise verification. Bidders must demonstrate flexibility in waste pickup processes, provide detailed company background, and have a minimum of 36 months of relevant service experience. Financial requirements include submitting firm, fixed pricing, comprehensive financial statements, and tax returns for evaluation. While no specific budget range is explicitly stated, the estimated annual usage of 3,200 boxes suggests a potentially significant contract value. Bidders must also complete various compliance forms, including a Non-Collusion Certification and a Responding Bidder Information form. The contract covers 104 distinct County Health Department sites across Oklahoma, with service frequencies ranging from every 2 to 24 weeks, indicating a complex and comprehensive waste management solution. Prospective suppliers will need to demonstrate robust operational capabilities, regulatory compliance, and the ability to service diverse health department locations across the state.