02_-_Attachment_A_-_Purpose___Scope.pdf

Attachment A

Agency and Central Purchasing Use 08/30/2024

Solicitation No. EV00000688 This Solicitation is a Contract Document and is a request for proposal in connection with the Contract awarded on behalf of the Oklahoma State Department of Health by and through the Office of Management and Enterprise Services as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other Contract document.

I. PURPOSE

The Office of Management and Enterprise Services (OMES), Central Purchasing Division, is seeking responses on behalf of the Oklahoma State Department of Health from potential Suppliers to provide a contract for the purchase of regulated biomedical waste and refuse disposal for County Health Departments. A Contract resulting from this Solicitation may be designated for use as a Statewide Contract.1

The Contract is awarded on behalf of the Oklahoma State Department of Health for regulated biomedical waste and refuse disposal for County Health Departments.

1. Contract Term and Renewal Options:

1.1. The initial Contract term, which begins on the effective date of the Contract, is one year and there are (4) one-year options to renew the Contract.

2. Solicitation Criterion:

2.1. The Bid will be evaluated using a best value criterion, based on the following:

• The Bid will be evaluated using lowest and best criteria.

• All or none bid. There will be no multiple awards made.

2.2 Scope and Description:

A. The Bid Response will show the ability of the Bidder to meet or exceed the following mandatory specifications:

1. The bidder will provide a complete turn-key operation to include all supplies (boxes, liners), equipment, waste monitoring, labeling (labels, markers, placards, manifests), loading, training, labor, and transportation and disposal to successfully perform this contract. Disposal must meet all applicable federal, state and municipal regulations, laws and ordinances as defined in the Oklahoma State Department of Environmental Quality Regulations Governing Management of Solid Waste.

1 74 O.S. 85.5(G)(3)

Page 2 of 14 Attachment A-Agency and Central Purchasing Use 08/30/2024

2. The bidder will demonstrate the ability to pick up biomedical waste from each County Health Department site on the attached list, see Exhibit 4. The OSDH reserves the right to add or delete sites from this list as necessary and in writing to the bidder with 30-day notice.

3. The bid price will be expressed on a per box basis and will include all costs associated with performance of the contract; including, but not limited to supplies, pickup, transportation, disposal, shipping, fuel, etc.

4. The bidder will list any associated fees and charges for unscheduled pick-up of medical waste disposal and supplies.

5. Bidder will provide standard containers with minimum dimensions of 18" x 14 ¾" x 21 ¼", approximately 4 cubic feet. The containers (boxes) must be constructed of cardboard or fiberboard of no less than two hundred pounds (200 lbs.) test strength with a "B" flute and edges sealed moisture resistant adhesive.

The standard containers will also have a positive locking feature when the lid flap is closed and will have integral lifting handles formed as part of the containers.

6. The bidder will provide over pack containers with minimum dimensions of 18 ¼" x 15 ¼" x 28 ½”. These containers (boxes) must be constructed of cardboard or fiberboard of no less than two hundred pounds (200 lbs.) test strength with a “C” flute and edges sealed with moisture resistance. Containers will have a positive locking feature when closed and will also have lifting handles as an integral part of the container.

7. All containers will have a RED international biohazard symbol visible on each side that meets federal, state and municipal regulations, laws and ordinances as defined in the Oklahoma State Department of Environmental Quality Regulations Governing Management of Solid Waste.

8. Bidder will provide inner-liner biohazard bag for transportation container (heavy duty RED biohazard bag). Two (2) liners will be provided with each standard container. The protective inside liners for all biomedical waste containers used must be RED in color and be constructed of 100% virgin polyethylene resin to a thickness of at least three (3) milliliters, flat sealed at the bottom, contain no RCRA listed heavy metals or other TCLP contaminants, and certified to have passed the ASIM 165 Dart Impact Test (ASIM Standards #D1709-85 and #D4272-885). The liners must have minimum dimensions of 37” x 41”.

9. Bidder must affirm agreement to the following statements by printing and initialing each of the following statements on Exhibit 5.

10. Bidder should demonstrate ability to adapt to changing needs in the event of a public health emergency or changing business needs, including, but not limited

Page 3 of 14 Attachment A-Agency and Central Purchasing Use 08/30/2024 to revised pickup locations and schedules. Bidder should list additional associated fees on Exhibit 2: Cost.

11. The bidder should detail their process at the medical waste pick up site.

12. The bidder should provide information on any value-added goods/services included in bid that exceed minimum requirements.

B. Additional Information:

1. Estimated usage for purposes of this bid will be 3,200 boxes/job per year. This estimate is for evaluation purposes and is not a guarantee of usage. The contract is for an indefinite quantity.

2. The Biomedical Waste Streams generated by the County Health Departments are defined by the OSHA Regulations (Standards – 29 CFR) Blood pathogens –

19.1030. It has been determined by OSDH that no medical waste removed from the County Health Departments under this contract will require incineration and can therefore be decontaminated by autoclave, reference OSHA 1910.1030 (e)(2)(i).

3. Each County Health Department will obtain their own supply of Nestable Sharps Collectors at their own expense. This cost will not be considered a part of this contract.

C. Pricing will be proposed using the Exhibit 2 titled Cost.

3.2 Executive Summary and Company Information are on Exhibit 01: Executive Summary and Company Information.

3.3 The response to pricing will be proposed using Exhibit 02: Cost.

3.4 Business References are to be on Exhibit 03: Bidder Reference Worksheet.