Medical Equipment & X-Ray Machine Preventative Maintenance and Electric Safety Check

The Nevada State Purchasing Division, on behalf of the Nevada Department of Corrections (NDOC), is issuing Request for Proposals 44DOC-S3611 to procure medical equipment and X-ray machine preventative maintenance and electric safety checks for nine correctional facilities throughout Nevada on a semi-annual basis. The scope of work encompasses preventive maintenance, operational verification, electrical safety inspections, calibration, performance assurance inspections, routine maintenance, equipment labeling, comprehensive documentation with individual inspection reports, and in-service training for facility staff across Ely State Prison, Florence McClure Women's Correctional Center, High Desert State Prison, Jean Conservation Camp, Lovelock Correctional Center, Northern Nevada Correctional Center, Southern Desert Correctional Center, Warm Springs Correctional Center, and Casa Grande Transitional Housing. The solicitation covers a comprehensive inventory of medical equipment including diagnostic devices (X-ray machines, imaging equipment), monitoring equipment (defibrillators, vital sign monitors, pulse oximeters), dental equipment (dental chairs, curing lights, scalers), and laboratory equipment (centrifuges, sterilizers, incubators). Service visits require minimum two days' notice and must be scheduled during normal facility operating hours, with vendors responsible for bringing all necessary supplies and equipment. All personnel must pass NDOC background checks, complete PREA and security training, and submit required forms at least ten working days prior to work commencement; convicted felons are ineligible for facility access. The State intends to award one contract for a four-year term with an estimated start date of April 14, 2026. Evaluation criteria include demonstrated competence (20 percent), expertise and availability of key personnel (20 percent), experience in comparable engagements (15 percent), conformance with RFP terms (15 percent), and cost factor (30 percent). Key dates include a question submission deadline of January 12, 2026, answers posted by January 20, 2026, proposal submission deadline of January 27, 2026, at 2:00 p.m. Pacific Time, evaluation period of January 27 through February 4, 2026, Notice of Intent on or about February 4, 2026, and Notice of Award on or about February 11, 2026.

Nevada-based businesses receive a five percent preference pursuant to Nevada Revised Statutes 333.3351-333.3356, and the State applies an inverse preference to vendors from states with in-state preferences not afforded to Nevada vendors. Mandatory minimum requirements include Nevada business license registration, sam.gov entity registration, and agreement not to boycott Israel. No specific set-asides for disadvantaged enterprises are noted in the solicitation documents; however, vendors must comply with all applicable federal and state civil rights statutes, environmental protection acts, and numerous executive orders related to equal employment opportunity. Responses must be submitted electronically through nevadaepro.com and must comply with all Terms and Conditions for Services established by the Nevada State Purchasing Division. Vendors must disclose all proposed subcontractors, provide financial statements for the last two years plus current year interim statements, Dun and Bradstreet numbers, and client references from similar projects performed within the last five years. The State strongly prefers vendors agree to the attached standard form contract and insurance schedule as written. No specific award value or budget range is disclosed in the solicitation documents, though vendors must submit detailed cost schedules for each facility with itemized and detailed cost breakdowns including service descriptions, per-unit costs, service frequency, labor rates, travel expenses, materials, and equipment costs for the five-year contract period spanning fiscal years 2026 through 2030.