44DOC-S3611 SCOPE OF WORK.docx

SCOPE OF WORK

1. PROJECT OVERVIEW

1.1. The Nevada Department of Corrections (NDOC) is seeking proposals from qualified vendors to provide Medical Equipment and X-Ray Machine Preventative Maintenance and Electric Safety Checks for various corrections facilities throughout the State of Nevada on an as needed basis.

1.2. Facilities include the following:

1.2.1. Ely State Prison (ESP) - 4569 N. State Rt. 490, Ely, NV 89301;

1.2.2. Florence McClure Women's Correctional Center (FMWCC) - 4370 Smiley Road, North Las Vegas, NV 89115;

1.2.3. High Desert State Prison (HDSP) - 22010 Cold Creek Road, Indian Springs, NV 89070;

1.2.4. Jean Conservation Camp (JCC)- 3 Prison Road, Jean, NV 89019;

1.2.5. Lovelock Correctional Center (LCC) - 1200 Prison Road, Lovelock, NV 89419;

1.2.6. Northern Nevada Correctional Center (NNCC) - 1721 E. Snyder Avenue, Carson City, NV 89701;

1.2.7. Southern Desert Correctional Center (SDCC) - 1 Cold Creek Road, Indian Springs, NV 89070;

1.2.8. Warm Springs Correctional Center (WSCC) - 3301 E. 5th Street, Carson City, NV 8970 1; and

1.2.9. Casa Grande Transitional Housing (CGTH) - 3955 W. Russell Road, Las Vegas, NV 89188.

2. SCOPE OF WORK

2.1. This section defines the minimum requirements necessary to provide on-site preventive maintenance, inspection, calibration, electrical safety test and service training to staff as necessary on prison system medical equipment and x-ray machines on a semi-annual basis for NDOC inmate medical care facilities. Refer to Attachment, List of Medical Equipment for a comprehensive list of equipment.

2.1.1. Inspections shall consist of:

2.1.1.1. Operational verification and electrical safety inspection of all equipment and x-ray machines.

2.1.1.2. Performance assurance inspection of all applicable equipment.

2.1.2. Equipment requiring calibration will be checked and recalibrated.

2.1.3. Equipment requiring routine/preventative maintenance will be serviced.

2.1.4. Labeling of all inspected equipment with an inspection performed/certified label will be required.

2.1.5. Documentation: All inspections will be individually and fully documented.

2.1.5.1. An inspection report must be provided detailing inspection findings.

2.1.6. In-service training for the staff will be provided, as necessary, to facilitate the proper use of covered medical equipment and avoid any unnecessary repairs.

2.1.7. Any equipment requiring major repairs will be identified to the appropriate Director of Nursing Services.

2.1.8. Major repairs may be handled separately outside of this contract, unless approved in writing by both parties. Minor repairs may be included in the scope of this contract, though a written proposal will need to be submitted to NDOC for fiscal approval, prior to the contractor proceeding with additional work.

2.2. NDOC WILL PROVIDE:

2.2.1. Applicable disposable and consumable items to properly perform inspections and services. These supplies include, but are not limited to; batteries, recorder paper, IV sets, etc.

2.2.2. Full and safe access to the equipment to be inspected on the scheduled inspection dates.

2.3. SCHEDULING OF SERVICES:

2.3.1. Service visits are to be scheduled in coordination with the designated staff member at each facility, with a minimum of two (2) days' notice.

2.3.2. Facilities in close proximity (in the same geographical area) should be scheduled together so they can be serviced in the same trip.

2.4. SERVICE INVOICE AND/OR REPORT:

2.4.1. Upon completion of each inspection and test, a signed inspection and test report listing actual devices must be signed off as complete by Facility Medical Staff.

2.5. WARRANTY:

2.5.1. All work performed and all material and equipment furnished under this contract shall be free from defects and shall remain so for a period of at least one (1) year from the date of acceptance. Proposals must include the length and terms of any warranties provided.

2.6. HEALTH AND SAFETY STANDARDS:

2.6.1. Awarded vendor(s) shall comply with all applicable federal, state and local requirements for protecting the safety of NDOC employees, offenders, building occupants, and the environment. All applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this contract.

2.7. ADDITIONAL REQUIREMENTS:

2.7.1. In addition to the work described in this RFP, any labor necessary to comply with Federal, State County or Local standards, and to satisfactorily complete the work, will be performed and furnished by the awarded vendor(s). Violation of, or conflict with any code or standard requirement must be brought to the attention of NDOC prior to bidding.

2.7.2. No additional payment will be authorized due to labor, materials, equipment or any other extra costs necessary to meet codes, standards and regulations.

2.8. ACCESS TO NDOC FACILITIES:

2.8.1. Services are being provided in active correctional facilities and must be completed during the normal operating hours of each facility. Access is limited and may require an escort. Once the awarded vendor(s) enters the facility it may be difficult or time consuming to leave to get additional equipment or supplies. The awarded vendor(s) should make sure that all supplies, equipment etc. are brought in during initial entry to the facility.

2.8.2. The awarded vendor(s) must ensure that, while at the facility, inmates do not have access to telecommunication devices in accordance with NRS 209.417 and NRS 212.165.

2.9. PREA AND BACKGROUND CLEARANCE REQUIREMENTS:

2.9.1. All personnel must be able to pass an NDOC background check. Along with completing any classes in which NDOC requires for admittance into the institution.

2.9.2. Pursuant to Administrative Regulation 212, contractors/vendors are required to complete a mandatory background check annually

2.9.3. At least ten (10) working days prior to beginning work each employee and/or subcontractor of the contractor who will be working under this contract and entering prison grounds are required to submit the following:

2.9.3.1. NDOC Security Regulations Acknowledgement form (DOC 047);

2.9.3.2. Prison Rape Elimination Act (PREA) Contractor and Volunteer Questionnaire form (DOC 1952);

2.9.3.3. Agency PREA Zero Tolerance Policy (DOC 1953), and

2.9.3.4. Consent for Release of Criminal History Records form (DOC 560)

2.9.4. FORMS MUST BE SENT TO:

Preferred method email: vendors@ndoc.nv.gov

Nevada Department of Corrections ATTN: Contractor/Vendor Background Checks P.O. Box 7011, Carson City, NV 89702 5500 Snyder Avenue, Building 17, Carson City, NV 89701

2.9.5. Personnel convicted of a felony will not be permitted to enter a correctional facility or institution.

2.9.6. If a PREA allegation of sexual abuse or sexual harassment is filed by an inmate against a contracted employee, contractor or vendor including their employees and subcontractors the NDOC, Office of the Inspector General will contact the contractor, or the immediate supervisor of the contracted individual, regarding the allegation.

2.9.7. Based on the severity of the allegation, NDOC will have the authority to deny access of any contract employee, contractor or vendor including their employees and subcontractors, from entering any correctional facility or institution.

2.9.8. Any employee(s) of awarded vendors who are in non-compliance with the requirements of the NDOC Security Regulations (DOC 047) will not be allowed access to the facility. Please contact the facility directly for any questions on what may be allowed.

2.10. ADDITION/DELETION OF EQUIPMENT, FACILITIES AND SERVICES:

2.10.1. NDOC reserves the right to add new equipment after successful installation and start-up, and/or facilities to the contract. Should the Department determine that additional equipment and/or facilities need to be added to the contract, price quotes will be obtained from the awarded vendor(s).

2.10.2. Should a facility increase or decrease in size or equipment be necessary, price quotes shall be obtained for the modification from the contractor servicing that facility.

2.11. CONFIDENTIALITY:

2.11.1. The awarded vendor(s) will be required to protect participants from unauthorized use or disclosure of names and/or other identifying information concerning services being received pursuant to any awarded contract.

2.11.2. The awarded vendor(s) shall not use or disclose any identifying information for any purpose other than carrying out its obligations under the contract.

2.11.3. This provision will remain in force even after the termination of the contract(s).