Medical Aid Supplies (Bid Discount)

The City of Tampa's Fire Rescue Department is seeking a procurement of medical aid supplies through Invitation to Bid (ITB) number 25-P-00157, targeting a comprehensive list of 32 medical and first aid supply items. The solicitation covers products including antiseptic sprays, hydrogen peroxide, aspirin, pain relievers, bandages, first aid kits, and emergency blankets, with estimated annual quantities ranging from 1 to 2,700 units per item. Vendors must submit proposals electronically through the OpenGov eProcurement Portal, with the bid opening scheduled for Wednesday, April 9, 2025. The procurement anticipates an initial one-year award period with potential for two additional one-year renewals. Evaluation criteria will include product quality, vendor responsibility, financial condition, and compliance with local ordinances. All medications must have a minimum nine-month expiration date from the date of acceptance, and the City reserves the right to award the contract by aggregate total or individual line items. Bidders are required to provide various documentation including business licenses, minority business status, conflict of interest disclosures, and criminal history screening practices.

The solicitation includes specific set-aside provisions for City-certified Small Local Business Enterprises (SLBEs) and Underutilized Woman and Minority Owned Business Enterprises (U-WMBEs), offering a 5% bid discount on the total bid amount, with discounts not to exceed $10,000 for SLBEs and $20,000 for U-WMBEs. The procurement targets underutilized businesses owned by African American, Hispanic, Asian, Native American, and Women business owners, with a comprehensive contact list of 11 certified minority and small local business enterprises already compiled. The total department budget for this procurement is $100,000, and the Equal Business Opportunity program emphasizes diversity and local economic inclusion. Certification types vary, with some businesses like Capricorn Healthcare Services, LLC and Optional Solutions, LLC appearing multiple times with different certification classifications. Bidders must submit a Letter of Intent (Form MBD-40) within ten work days of bid opening, and must provide subcontract agreements or purchase orders before commencing work with any WMBE/SLBE subcontractors.