Solicitation Review Checklist for Medical Aid Supplies Procurement

This Solicitation Review Checklist pertains to the City of Tampa's Fire Rescue Department's procurement of medical aid supplies through Invitation to Bid (ITB) number 25-P-00157. The solicitation encompasses 32 medical and first aid supply items, including antiseptic sprays, hydrogen peroxide, aspirin, pain relievers, bandages, first aid kits, and emergency blankets, with estimated annual quantities ranging from 1 to 2,700 units per item. Vendors must submit electronic proposals through the OpenGov eProcurement Portal, with bid opening scheduled for Wednesday, April 9, 2025. The procurement anticipates an initial one-year award period with potential for two additional one-year renewals. Bidders are required to submit a Letter of Intent (Form MBD-40) within ten work days of bid opening. All medications must maintain a minimum nine-month expiration date from the date of acceptance.

The City has allocated a total department budget of $100,000 for this procurement and established specific set-aside provisions for City-certified Small Local Business Enterprises (SLBEs) and Underutilized Woman and Minority-Owned Business Enterprises (U-WMBEs), offering a 5% bid discount on the total bid amount, with discounts not to exceed $10,000 for SLBEs and $20,000 for U-WMBEs. The set-asides target underutilized businesses owned by African American, Hispanic, Asian, Native American, and women business owners, with a pre-compiled contact list of 11 certified minority and small local business enterprises. Evaluation criteria include product quality, vendor responsibility, financial condition, and compliance with local ordinances. The City reserves the right to award the contract by aggregate total or individual line items. Bidders must provide comprehensive documentation including business licenses, minority business status certifications, conflict of interest disclosures, criminal history screening practices, and subcontract agreements or purchase orders before commencing work with any WMBE/SLBE subcontractors.