Mechanical Services: Bluegrass Station

The Commonwealth of Kentucky Finance and Administration Cabinet, procuring on behalf of the Kentucky Department of Military Affairs, is requesting bids for mechanical services at Bluegrass Station under RFB 758 2700000063, with bids due August 31, 2026 at 1:30 p.m. This is a "Group All" procurement — vendors must bid all line items or face non-responsiveness.

Kentucky resident bidders receive reciprocal preference, and qualified bidders including Kentucky Correctional Industries receive additional preference points equal to percentages of maximum available points.

The scope spans maintenance and repair services for lawnmowers and small engines, gasoline-fueled and diesel-fueled vehicles, farm equipment, construction equipment, and welding and fabrication services. All work requires prior approval from Bluegrass Station officials. Response times are mandated: four hours for emergencies, one business day for urgent repairs, two business days for standard work, and scheduled appointments for preventive maintenance. The contractor must provide all labor, supervision, tools, and equipment, and submit written estimates identifying labor classifications, equipment requirements, material quantities, and lead times.

Pricing is structured as firm hourly labor rates for twelve labor classifications (regular and emergency rates within each category), equipment usage billed at approved hourly or daily rates, and materials billed at actual documented cost with supporting supplier invoices. A discount percentage on repair parts is also requested. Prices must exclude federal excise tax and Kentucky sales or use tax and remain firm for the first twelve months; price increases thereafter may be requested with industry-wide justification. Price decreases must be reflected immediately.

The initial contract term is one year from award, with four optional one-year renewal periods available by mutual written agreement. Place of performance is the Department of Military Affairs Bluegrass Stations Division facility at 5751 Briar Hill Road, Building 18, Lexington, Kentucky 40516-9721. Evaluation allocates 90 points to price (lowest-priced bid receives maximum points, others scored proportionally) and 10 points to experience. Commercial General Liability Insurance minimum of $1 million per occurrence and $2 million aggregate is required, along with Automobile Liability Insurance if applicable. All bids must be submitted electronically through the Commonwealth eProcurement System; paper bids are not acceptable. Vendors must register at least 24–48 hours prior to submission. Vendor questions were due August 20, 2026.