Marketing Support Materials and Services

Tempe Elementary School District No. 3, located in Maricopa County, Arizona, has issued an Invitation for Bid (IFB 27-03-31) for marketing support materials and services, with bids due by May 5, 2026, at 2:00 p.m. The District, serving approximately 9,500 students across 21 schools in preschool through eighth grade, seeks a single contractor to provide promotional materials and campaign-specific conceptual designs beyond standard printing services. Deliverables include direct mail and fulfillment services, binding, signage (pull-up banners, stand signs, A-frames, pedestals, yard signs, and canopies), table linens, marketing collateral (flyers, cards, tri-fold and bi-fold brochures, postcards, posters, and full-color banners with hemming and grommets), and design services utilizing Adobe Creative Suite expertise. The contractor must demonstrate the ability to produce materials in English and other languages as required and meet tight project deadlines. Required qualifications include a minimum of five years of business experience providing identical services, with key personnel possessing at least five years of relevant experience; bidders must also maintain comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, naming the District as an additional insured party. The cost form identifies a market basket of 19 line items for evaluation purposes, with final pricing to reflect a percentage discount applied to similar items, and bidders must submit responses electronically through OpenGov at the District's supplier portal. The contract is structured as a fixed-price arrangement commencing July 1, 2026, through June 30, 2027, with potential extensions for up to four additional one-year periods, creating a maximum contract term of 60 months.

No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types responding to this procurement are noted in the available documentation. Employees providing services on a regular basis at schools must comply with Arizona Revised Statutes fingerprint clearance card requirements, representing a key compliance consideration for bidders. The District does not guarantee minimum purchase volumes, providing flexibility in ordering quantities and types of services based on budget availability and in-house expertise needs. No incumbent vendor or current contractor information is identified in the solicitation materials. The cost form serves as a pricing template for bid evaluation but does not specify a total contract value or budget range; however, the market basket approach and District structure suggest purchases will vary based on annual budgets and project requirements. Bidders should note that all prices must remain firm throughout the contract period, though documented requests for price increases may be reviewed by the District prior to renewal periods, and the District reserves the right to waive minor informalities, reject any or all bids, or cancel the solicitation.