Marker & Bulletin Boards

Polk County Public Schools in Bartow, Florida has issued an Invitation to Bid (ITB) No. 003-MSQ-0325 for Marker & Bulletin Boards, seeking suppliers to provide marker boards and bulletin boards for installation and replacement throughout the district. The procurement covers six line items with specific requirements, including white marker boards in sizes 4' x 8', 4' x 4', and 4' x 6' with aluminum framing and accessory trays, as well as burlap textured vinyl bulletin boards in grey. Total quantities include 300 marker boards (4' x 8'), 100 marker boards (4' x 4'), 100 marker boards (4' x 6'), 100 unframed marker boards (4' x 8'), 200 bulletin boards (4' x 8'), and 100 bulletin boards (4' x 4'). The bid was issued on 3/11/2025, with bids due on 3/26/2025 at 3:00 PM, and the contract period scheduled from 4/28/2025 to 4/27/2026. Vendors must submit electronic bids through VendorLink, with F.O.B. destination pricing that includes shipping to 6-10 maintenance shop locations, and are required to provide specific reference models from AARCO and Ghent brands or equivalent products subject to district approval.

The School Board reserves the right to award to multiple vendors and make line-item awards, with seven vendors having submitted bids, including Blick Art Materials LLC, Classroom Outfitters, School Specialty, Smith Office & Computer Supply, Global Equipment Company, Pyramid School Products, and School Outfitters. The bid recommends awarding to two vendors: Classroom Outfitters LLC (for items 2-6) and Pyramid School Products (for item 1), with total bid amounts ranging from $130,719 to $317,469. The lowest bidder, Classroom Outfitters, was recommended at $130,719. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documents. Pricing must remain firm for the contract period, with provisions for potential price adjustments after 90 days due to marketplace volatility. The solicitation includes standard governmental procurement requirements such as drug-free workplace certification, anti-discrimination provisions, and compliance with federal and state regulations. The Superintendent is authorized to approve and execute contracts involving public funds up to $250,000.