Marker__Bulletin_Boards_Superintendent_Approval_NRBA_-_003-MSQ-0325.pdf

This document is a Notice of Recommended Bid Award from the School Board of Polk County, Florida's Purchasing Department for Bid File #003-MSQ-0325 concerning Marker & Bulletin Boards. The bid recommends awarding contracts to two vendors: Classroom Outfitters LLC (for items 2-6) and Pyramid School Products (for item 1), with the procurement covering marker boards and bulletin boards for district-wide installation and replacement. The recommended bid covers quantities including 300 marker boards (4' x 8'), 100 marker boards (4' x 4'), 100 marker boards (4' x 6'), 100 unframed marker boards (4' x 8'), 200 bulletin boards (4' x 8'), and 100 bulletin boards (4' x 4'). The posting period is from 4/3/2025 at 9:00 AM until 4/8/2025 at 9:00 AM, with the recommendation to be presented for Superintendent approval on April 9th, 2025.

The bid allows for electronic submissions through VendorLink, with F.O.B. destination pricing that includes shipping to 6-10 maintenance shop locations. Seven vendors submitted bids, with Classroom Outfitters receiving the lowest bid recommendation at $130,719. The contract period is scheduled from 4/28/2025 to 4/27/2026, with pricing to remain firm and potential adjustments allowed after 90 days due to marketplace volatility. The Superintendent is authorized to approve and execute contracts involving public funds up to $250,000, and the procurement includes standard governmental requirements such as drug-free workplace certification and anti-discrimination provisions.