Management of Uninterruptible Power Supplies & Batteries, Testing, Maintenance and Repair Services

The Greater Orlando Aviation Authority is requesting proposals for management of Uninterruptible Power Supplies and batteries, including testing, maintenance, and repair services at Orlando International Airport (MCO) and Orlando Executive Airport (ORL), under an Invitation to Negotiate, with responses due October 9, 2026. A non-mandatory pre-submittal meeting is scheduled for September 21, 2026 at 11:00 AM, and questions are due September 25, 2026.

Respondents must demonstrate five years of continuous, recent, and verifiable experience providing similar services within the ten years prior to the solicitation deadline, provide at least three client references from the past ten years, and prove insurability and bondability. The contractor must maintain OEM-certified technicians, immediate access to Original Equipment Manufacturer parts, and calibrated testing equipment traceable to NIST standards.

The scope covers comprehensive oversight of labor, supervision, test and safety equipment, tools, materials, and supplies for annual inspections, cleaning, calibrating, adjusting, testing, modifications, upgrades, and repairs of approximately 70+ UPS units across both airports' landside terminal buildings, parking garages, remote buildings, and airsides. Equipment spans manufacturers including Liebert, Eaton, APC Schneider, Powerware, and Xtreme. All equipment and batteries must be inspected and serviced four times annually. The contractor must provide emergency response within two hours if technicians are on-site or four hours otherwise, 24/7/365, and maintain a 98% monthly service completion rate with performance deductions of $250 to $500 per incident for failures to respond, provide reports, correct deficiencies, or maintain certifications. The contractor shall provide all vehicles, tools, testing equipment, OEM parts, consumable supplies, and safety equipment; sub-contractor markups may not exceed 8%.

The contract term consists of a three-year base period with two one-year renewal options, commencing on or about December 1, 2027. Evaluation criteria are relevant experience and qualifications (20%), objectives and transition plan (20%), overall approach and service level agreements (30%), other requirements (5%), and pricing (25%). The Evaluation Committee meets October 19, 2026, with optional interviews October 23 and contract negotiations conclusion October 26. Contract approval by the Aviation Authority Board is anticipated for November 18, 2026.