Management and Operation of Child Care Services (CCS)

Workforce Solutions Alamo (WSA) has issued Request for Proposals (RFP 2025-009) for the Management and Operation of Child Care Services (CCS) in the Alamo Workforce Development Area, which encompasses San Antonio and 13 surrounding counties. The procurement seeks a contractor to manage child care subsidies and services for eligible low-income families, currently serving over 14,000 children daily through approximately 600 providers. Key objectives include administering direct care payments, participating in new initiatives like the Rural Services Pilot program and Workforce Integration Project, and ensuring comprehensive child care support. The contract will run for 12 months from October 1, 2025, through September 30, 2026, with potential for four one-year renewals. Proposers must attend a mandatory pre-proposal conference on March 5, 2025, at 10:00 AM CST and submit proposals by May 16, 2025, at 2:00 PM CST. Evaluation criteria include quality and experience (30 points), extent services meet agency needs (45 points), pricing (20 points), and HUB status (5 points), with a minimum score of 70 points required for consideration.

The RFP includes a local match requirement of $3,622,287, with the selected contractor responsible for securing local match partners. While specific set-aside designations are not extensively detailed, the evaluation criteria include a 5-point allocation for HUB (Historically Underutilized Business) status, suggesting some preference for diverse contractors. The estimated annual budget is $125,679,717, with approximately 90% allocated to direct care payments to providers and 10% for operating expenses. Contractors must demonstrate sufficient financial resources to cover program obligations for four weeks, subject to reimbursement by WSA. The successful vendor will be expected to manage comprehensive child care services, including client and provider services, financial management, and operational responsibilities across multiple service areas. Proposers should have robust financial and operational capabilities to manage this complex child care services contract, with the ability to integrate into existing systems and support the diverse needs of low-income families in the Alamo Workforce Development Area.