Mammal Survey - Department of Military - UPDATED

The State of Tennessee Department of Military is seeking a contractor to conduct a comprehensive mammal survey at the Volunteer Training Sites (VTS) in Milan, Tennessee, covering an expansive 18,581-acre area. The primary objectives include identifying all mammal species across diverse habitats such as forestland, grassland, pasture, crops, forested wetlands, and infrastructure, while excluding bat species which are being surveyed separately. The contractor will be responsible for performing a scientifically defensible survey that compares results with previous documentation, identifies rare, threatened, or endangered species, and provides detailed GPS-mapped observations with habitat information. Deliverables include a project work plan, monthly progress reports, a draft biological survey report, and a final biological survey report, all to be submitted in both hardcopy and electronic formats with specific GIS file compatibility requirements. The solicitation requires bidders to comply with state regulations including the Iran Divestment Act and Prohibition of Illegal Immigrants, with bid responses due by 2:00 PM Central on August 19, 2025, and the contract effective date set for September 15, 2025. The survey contract will have a 24-month period of service, with potential extensions up to sixty months, and requires comprehensive insurance coverage including workers' compensation, commercial general liability, and automobile liability.

The contract appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. The maximum contract liability is $115,000, with payment structured incrementally: 50% allocated for field work/surveys, 10% for the draft report, and 20% for the final report. Bidders must confirm their sales tax registration, disclose any potential debarment or criminal history, and indicate whether subcontractors will be utilized. The State of Tennessee is tax-exempt, and the contractor will be responsible for all taxes and fees associated with the project. The contract includes provisions for termination if funding becomes unavailable and mandates strict confidentiality of records throughout the contract term. Prospective contractors will be required to maintain current information through the State's Supplier Portal and demonstrate the capability to conduct a thorough mammal survey using scientifically rigorous methodologies. The contract will be awarded to the lowest cost respondent who meets all specified requirements and demonstrates the technical expertise to complete the comprehensive mammal survey.