Main County Courthouse - 4th FL, Flooring Replacement

Palm Beach County is soliciting sealed quotes and bids for an annual contract to replace flooring on the 4th floor of the Main County Courthouse located at 205 N. Dixie Highway, West Palm Beach, Florida (Project No. 2021-017591). The project involves removing existing flooring materials and installing new carpet tiles, luxury vinyl tiles (LVT), cove base, thresholds, and transition strips in a complete ADA-compliant system across three designated areas. Specific product requirements include Patcraft 24"x24" carpet tiles in Eastern Facade style (Foundry color) with vertical ashlar installation, Tarkett 6"x48" LVT in Suntoaned Teak color with 1/3 unidirectional installation, and Roppe 6" vinyl wall base in black. All bidders must be pre-qualified under Palm Beach County's Annual Contract - Flooring category, with qualification applications required at least 10 calendar days prior to the April 6, 2023 bid due date. A mandatory pre-bid conference is scheduled for March 14, 2023, at 10:00 a.m. at the Main County Courthouse breezeway, and sealed bids must be received by 2:00 p.m. on April 6, 2023, at the Capital Improvements Division, 2633 Vista Parkway, West Palm Beach, Florida. Substantial completion must be achieved within 180 calendar days from notice to proceed, with liquidated damages assessed at $120 per day for delays. The Invitation for Quote/Bid documentation became available on February 27, 2023, and can be obtained by contacting FDO-CID-Bids@pbcgov.org, calling (561) 233-0261, or downloading from the County's Vendor Self-Service system.

This procurement is subject to Small/Minority/Women Business Enterprise (S/M/WBE) requirements, including SBE sheltered market provisions for work orders of $100,000 and below and SBE price preference for single-trade construction, allowing certified SBEs within 10% of the lowest non-SBE bid to receive award consideration. All bidders must provide Equal Business Opportunity Program schedules that include lists of proposed subcontractors and signed letters of intent from each subcontractor. Bid security equal to five percent of the bid price is required for bids of $200,000 or more, and a Public Construction Bond equal to 100% of the work order amount must be furnished within 14 calendar days of award notification. Contractors are responsible for obtaining all measurements and square footage quantities during site inspection and providing an additional 10% attic stock of flooring materials. All work must comply with manufacturer specifications, Florida Building Code requirements, and applicable federal, state, and local codes, with a 12-month warranty covering equipment, materials, and labor from substantial completion. No incumbent vendors or specific budget ranges are identified in the procurement documents, though Palm Beach County reserves the right to waive any bid irregularities or reject any and all quotes and bids.