Lube distribution equipment, repair, term contract, RE-quote

Palm Beach County Board of County Commissioners' Purchasing Department issued Request for Quotation #300620R/SM for lube distribution equipment repair and maintenance services on August 3, 2022, with responses due by August 23, 2022 at 4:00 p.m. Eastern Time. The procurement seeks firm fixed hourly rates for repair services on Graco, Graco Matrix, and Gilbarco brand lube distribution equipment at multiple county locations including Fleet Management, Palm Tran, and Fire Rescue facilities throughout Palm Beach County and the Glades area. Services must be available 24 hours a day, 7 days a week, 365 days per year, with successful quoters required to begin work within 24 hours for standard rate requests and within 4 hours for overtime/weekend/holiday requests, with completion required within five business days of starting work. Pricing must be submitted on a per-hourly basis with separate rates for standard hours (8:00 a.m. to 5:00 p.m., Monday through Friday), overtime/weekend rates at 1.5 times the standard rate, and holiday rates at 2.0 times the standard rate, with repair parts and materials supplied at the quoter's cost plus shipping and cost documentation required for all non-standard parts. Required qualifications include three professional references, evidence of manufacturer authorization, Commercial General Liability Insurance of at least $500,000, Workers' Compensation Insurance, Business Auto Liability Insurance of at least $500,000, and compliance with criminal history records checks for critical facilities. The awarded contract will be a term contract for twelve months with an option to renew for four additional twelve-month periods under the same terms, conditions, and pricing.

Small, minority, and women-owned business (S/M/WBE) enterprises within 10% of the lowest responsive, responsible bid may receive award consideration, and local preference of 5% may be applied to quoters with permanent places of business in Palm Beach County or the Glades. All quoters must register in the county's Vendor Self Service system and, upon successful award, must provide original equipment manufacturer (OEM) or approved equivalent parts with a minimum six-month warranty against defects in materials and workmanship. The solicitation does not identify any incumbent vendors or current contractors holding the existing contract. The anticipated contract value is $45,000 for the initial twelve-month term, representing the total budget allocation for lube distribution equipment repair services during that period.