RPQ for on-site vehicle detailing services, term contract

Palm Beach County Board of County Commissioners, through its Purchasing Department, issued a Request for Pre-Qualification (RPQ) for on-site vehicle detailing services under a sixty-month term contract. The procurement seeks to establish a pre-qualified vendor list for detailing services to be provided at multiple Palm Beach County Fire Rescue locations, including the Vista Center Complex, Station #42 South Shop, and headquarters. The scope of services encompasses comprehensive detailing for diverse vehicle types, including aerial trucks with ladders and platforms, brush trucks, engines/pumpers, rescue trucks, tenders/tankers, and light vehicles, with specific tasks including bug and tar removal, hand washing, towel drying, vacuuming, interior cleaning, wax application or compound polishing, tire and wheel treatment, carpet shampooing, upholstery cleaning, and headlight polishing. Qualified vendors must demonstrate three professional references from similar work performed within the past three years, maintain appropriate business licenses and certifications, carry minimum commercial general liability insurance of $500,000 per occurrence and business auto liability insurance of $500,000 combined single limit, and comply with all federal, state, and local regulations including employment eligibility verification through E-Verify. Pricing shall be submitted on a project-by-project basis as an as-needed term contract with all costs including labor, equipment, materials, insurance, transportation, and related expenses included in quoted prices, with no additional compensation permitted and individual projects not exceeding $99,999. The initial submission deadline was August 15, 2023, at 4:00 p.m., though vendors may submit pre-qualification responses at any time thereafter for evaluation and addition to the pre-qualified list, with work to commence within three business days of notification and completion required within two business days of start.

Small, Minority, and Women-Owned Business Enterprise (S/M/WBE) participation goals apply on a project-by-project basis under Palm Beach County's Affirmative Procurement Initiative, with local preference provisions available for Palm Beach County businesses; only firms certified by Palm Beach County at the time of solicitation opening are eligible to meet API requirements. Vendors must be registered in the County's Vendor Self Service system and must respond to project quotation requests within five business days of receipt or face removal from pre-qualification consideration. The anticipated total contract value over the sixty-month period is $90,000, establishing the overall budget parameters for this term agreement. Pre-qualified vendors will be evaluated based on their ability to manage on-site operations, maintain safety protocols, deliver consistent results across multiple service locations, and comply with all specified terms and conditions established by Palm Beach County. The RPQ documents reference related addenda and instructional materials regarding subcontractor/subconsultant schedules for Small Business Enterprise, Minority Business Enterprise, and Women Business Enterprise participation tracking, which may apply to vendors utilizing subcontractors on this engagement.