Lube distribution equipment, repair of, term contract

Palm Beach County Board of County Commissioners issued a Request for Quotation (RFQ) for lube distribution equipment repair services on a term contract basis. The procurement covers repair and maintenance services for Graco, Graco Matrix, and Gilbarco brand lube distribution systems and equipment at nine designated county facilities across Palm Beach County, including locations operated by Fleet Management, Palm Tran, and Fire Rescue departments. Qualified vendors must submit firm, fixed hourly rates for standard work performed between 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding holidays, with overtime and weekend rates calculated at 1.5 times the standard rate and holiday rates at 2.0 times the standard rate. All repair parts must be original equipment manufacturer items or manufacturer-approved equivalents supplied at the vendor's cost and supported by original cost documentation. Required qualifications include proof of three references for similar services within the past three years, proof of manufacturer authorization if not the manufacturer, and minimum insurance coverage of $500,000 for both commercial general liability and business auto liability. Work response time requirements mandate completion of standard rate work within twenty-four hours and overtime work within four hours of request. The RFQ submission deadline is August 2, 2022, at 4:00 p.m. Palm Beach County local time, with responses submitted to the Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415, via fax or email.

The contract includes set-asides for small, minority, and women-owned business enterprises (S/M/WBE), with eligible certified firms within 10 percent of the lowest responsive bid receiving preference. Local preference provisions provide a five percent reduction for quoters with permanent places of business in Palm Beach County or the Glades. The contract shall be issued for an initial twelve-month term or until the estimated amount is expended, at the County's discretion, with an option to renew for four additional twelve-month periods under the same terms and conditions. The anticipated contract value is $45,000 over twelve months, with the County reserving the right to increase or decrease this amount based on operational needs. No incumbent vendors or existing contractors are identified in the solicitation documents, indicating this is a new procurement or contract transition. Vendors must acknowledge compliance with all qualifications of bidders requirements, criminal history records checks, and materials/parts cost provisions as outlined in the RFQ.