Lubbock Generators – Maintenance

The Texas Department of Public Safety (DPS) has issued an Invitation for Bid (IFB) No. 405-25R0012647 for preventative maintenance services for Cummins generators located at the Lubbock Regional Headquarters. The solicitation seeks a five-year contract from September 1, 2025, to August 31, 2030, with potential six-month extension options, specifically covering maintenance for two diesel generators: a 2500 kW large generator and a 250 kW small generator. Bidders must provide manufacturer certification and authorization to perform factory-certified maintenance on Cummins generators, with comprehensive services including quarterly inspections, annual services, and a triennial service in the third contract year. The maintenance services will encompass detailed tasks such as filter replacements, load bank testing, fuel system maintenance, and automatic transfer switch servicing, with a required 24/7/365 emergency response capability and a four-hour response time for generator failures. Electronic bid responses are due by 5:00 PM Central Time on August 14, 2025, with the contract to be awarded based on best value standards, taking into account vendor performance history and financial stability. Bidders must submit a comprehensive pricing schedule covering all costs, fees, licenses, and expenses, and may be subject to investigation of their financial integrity.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan with a 26.0% HUB participation goal, emphasizing the state's commitment to promoting equal business opportunities for economically disadvantaged businesses. Potential bidders must complete an Information and Certification Form demonstrating compliance with various legal and ethical standards, including anti-discrimination provisions, cybersecurity training requirements, and restrictions on doing business with certain entities. The contract requires vendors to be compliant with Texas Comptroller regulations, including obtaining a Texas Identification Number and completing a W-9 form. While no specific award value is explicitly stated, the comprehensive pricing sheets and five-year contract duration suggest a significant potential contract value. Vendors must provide detailed documentation of their outreach efforts to HUB vendors, and the contract includes provisions for ongoing compliance monitoring, with potential enforcement actions for non-compliance, including possible debarment from state contracting. Bidders will need to demonstrate financial stability, potentially through audited financial statements or a Dun & Bradstreet report, and must have technicians with appropriate credentials and qualifications to perform the specialized generator maintenance services.