Liquid DE-ICING MATERIALS

The State of Rhode Island, specifically through its Division of Purchases, is seeking liquid de-icing materials for winter road and highway maintenance operations via a Master Price Agreement (MPA 518). The procurement is for three primary products: Liquid Calcium Chloride (32% inhibited), Magnesium Chloride (30% corrosion inhibited), and Magic Minus Zero, with estimated annual quantities of 17,000 gallons for each of the first two products and 71,000 gallons for Magic Minus Zero. The solicitation (RFQM24004296) opens on June 20, 2024, at 8:30 AM EDT and closes on July 15, 2024, at 10:00 AM EDT, with a vendor Q&A period running from June 20 to July 1, 2024. Vendors must submit proposals electronically through the Ocean State Procures system, with pricing to be quoted as a single, firm, F.O.B. destination unit price. The initial contract term will run approximately from October 1, 2024, through September 30, 2027, with potential for two additional 12-month renewals based on vendor performance and funding availability. Evaluation criteria include compliance with product specifications, pricing, delivery terms, and adherence to state procurement requirements.

The procurement is open to all qualified vendors, with a strong emphasis on Minority Business Enterprise (MBE) participation. Vendors must complete an MBE Participation Acknowledgment Form and potentially develop an MBE Utilization Plan for subsequent awards. The contract has statewide applicability, allowing participation from political subdivisions, including municipalities, higher education institutions, schools, and quasi-public agencies. A 1% contract administrative fee will be assessed on all purchase orders, which will be used to fund the state's eProcurement system. While specific award values are not explicitly stated, the annual quantities suggest a significant procurement scope. Vendors must provide comprehensive documentation, including Material Safety Data Sheets (MSDS) for hazardous materials, and maintain specified insurance coverage, including liability, workers compensation, and automobile liability. The State reserves the right to make single or multiple awards and to reject any or all bids, providing flexibility in the procurement process.