Linen purchase

The Texas Military Department (TMD) has issued a Request for Proposal (RFP) for a hotel-quality linen purchase contract covering multiple jurisdictions including Travis County and Austin City. The procurement seeks vendors to supply specific quantities of linens and towels, including 66 king sheets, 224 queen sheets (flat and fitted), 272 pillowcases, 260 bath towels, 520 hand towels, 140 washcloths, and 100 bathmats, all in solid white color. Product specifications require sheets to be a 360 thread count or better with an 80% cotton/20% polyester blend, while towels and bathmats must be 100% cotton, meeting or exceeding standards comparable to Gryphon 360 thread count sheets and Thomaston Mills TM Plush towels. The evaluation criteria will weight product quality at 70 points (35 points each for appearance and feel) and cost at 30 points (15 points each for sheets/pillowcases and towels/washcloths/bathmats). Responses and product samples are due by 2:00 PM CST on February 14, 2025, with an initial contract term of one year and options for three one-year renewals and a possible six-month extension. All final products must be delivered within 30 days of award to Camp Mabry Billets in Austin, Texas.

The RFP does not specify specific set-aside designations or restrictions on respondent types, indicating an open competitive procurement process. Vendors must submit several required documents, including a Direct Deposit Authorization Form, Application for Texas Identification Number, and a Mandatory Pricing Schedule. Insurance requirements include workers' compensation, employer's liability, commercial general liability, and automobile liability coverage at specified minimum levels. While no specific budget range or award value is explicitly stated, the contract includes no minimum purchase quantities, suggesting flexibility in potential order volumes. The procurement allows for vendors to provide recommended order quantities to help TMD adjust final orders appropriately. The contract will be awarded to the responsible respondent whose proposal represents the best value to TMD based on the specified evaluation criteria, with pricing to remain firm and fixed throughout the contract duration.