Light fixtures

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia School for the Deaf and Blind (WVSDB) in Hampshire County, is soliciting competitive bids for a one-time purchase of LED light fixtures and supplies through Centralized Request for Quote (CRFQ) number DBS2600000003. The procurement encompasses 215 light fixture units across five line items: 160 units of 2x4 standard panels, 8 units of 2x4 panels with emergency lighting capability, 8 units of 2x2 standard panels, 4 units of 2x2 panels with emergency lighting capability, and 35 units of 6x4 panels. All fixtures must be new, retrofit-compatible for installation in 120-277v locations, and meet mandatory specifications including dimmability to 10%, field-selectable lumen outputs and color temperatures ranging from 3000-4000K, and white exposed surfaces. Delivery is required within 15 calendar days of purchase order receipt to 301 East Main Street, Romney, West Virginia 26757, with all delivery costs included in the bid price and FOB destination terms. The question submission deadline was October 30, 2025 at 2:30 p.m. EST, and sealed bids are due by November 13, 2025 at 1:30 p.m. EST to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. Evaluation will be based on total bid amount, with contract award going to the vendor offering the required specifications at the lowest overall total cost. Inquiries should be directed to James W. Atkins, the procurement buyer, at (304) 558-0094 or james.w.atkins@wv.gov.

There are no stated set-asides for small, women-owned, or minority-owned businesses beyond standard West Virginia purchasing preferences. No incumbent vendors or current contractors are identified in the solicitation documents. Prior to contract award, the successful vendor must be registered with the West Virginia Purchasing Division, maintain commercial general liability insurance of at least $1,000,000 per occurrence, and accept payment by electronic funds transfer and P-Card. The State of West Virginia will not pay or reimburse sales or use taxes, and all bids are subject to standard state terms and conditions, including compliance with applicable federal, state, and local laws and prohibition against used or refurbished equipment. Vendors must acknowledge receipt of all issued addenda by submitting a completed Addendum Acknowledgment Form with their bids, as failure to do so may result in bid disqualification. The specific bid values or budget allocation for this procurement are not disclosed in the available solicitation documents.