Addendum No.1 - CRFQ DBS2600000003.PDF
PDF 297 KB Posted
- Attached to
- LIGHT FIXTURES
- Solicitation number
- CRFQ 0403 DBS2600000003 2
- Issued by
- Hampshire County, West Virginia
About this file
This is Addendum No. 1 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Schools for the Deaf and the Blind (WVSDB). The solicitation seeks a one-time purchase of various light fixtures and supplies. The requested items include 160 units of 2X4 standard panels, 8 units of 2X4 panels with emergency lighting, 8 units of 2X2 standard panels, 4 units of 2X2 panels with emergency lighting, and 35 units of 6X4 panels. All items are to be delivered to the Schools for the Deaf and Blind located at 301 East Main Street in Romney, West Virginia. The solicitation number is CRFQ DBS2600000003, and questions were due by 2:30 p.m. EST on October 30, 2025, with bids closing on November 13, 2025, at 1:30 p.m. The addendum addresses vendor inquiries regarding lumens, color, wattage, and specific part numbers, directing vendors to specifications sections 3.1.1 through 3.1.5 for detailed requirements.
The addendum requires vendors to acknowledge receipt of all issued addenda by submitting a completed Addendum Acknowledgment Form with their bids; failure to acknowledge addenda may result in bid disqualification. Vendors should direct information requests to James W. Atkins, the buyer, at (304) 558-0094 or james.w.atkins@wv.gov. All bids must be submitted to the West Virginia Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305. The file does not specify pricing terms, contract duration, renewal options, or funding sources.
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Date Printed: Oct 31, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Miscellaneous
Proc Folder: 1813976 Reason for Modification:
Doc Description: LIGHT FIXTURES Addendum No. 1
Vendor questions and Responses
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2025-10-31 2025-11-13 13:30 CRFQ 0403 DBS2600000003 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James W Atkins
(304) 558-0094 james.w.atkins@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 31, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM NO. 1
Addendum No. 1 issued to publish and distribute the attached information to the Vendor Community
The West Virginia Purchasing Division is soliciting bids on behalf of The West Virginia Schools for the Deaf and the Blind (WVSDB) to establish a contract for the one-time purchase of various light fixtures and supplies per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
BLIND
301 EAST MAIN ST 301 EAST MAIN ST
ROMNEY WV ROMNEY WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
1 2X4 STANDARD PANEL 160.00000 EA
Comm Code Manufacturer Specification Model #
39111500
Extended Description:
2X4 STANDARD PANEL
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
2 2X4 PANEL WITH EMERGENCY 8.00000 EA
Comm Code Manufacturer Specification Model #
39111500
Extended Description:
2X4 PANEL WITH EMERGENCY
Date Printed: Oct 31, 2025 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
3 2X2 STANDARD PANEL 8.00000 EA
Comm Code Manufacturer Specification Model #
39111500
Extended Description:
2X2 STANDARD PANEL
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
4 2X2 PANEL WITH EMERGENCY 4.00000 EA
Comm Code Manufacturer Specification Model #
39111500
Extended Description:
2X2 PANEL WITH EMERGENCY
Date Printed: Oct 31, 2025 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
5 6X4 PANEL 35.00000 EA
Comm Code Manufacturer Specification Model #
39111500
Extended Description:
6X4 PANEL
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions due by 2:30pm EST 2025-10-30
SOLICITATION NUMBER: CRFQ DBS26*03
Addendum Number: 1 The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ X ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
1. Vendor questions and Responses
No other changes
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as
Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an
Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Vendor Questions
CRFQ DBS26*03
Q1. What are the lumens you're looking for?
A: Please see 3.1.1, 3.1.2, 3.1.3, 3.1.4, and 3.1.5 of the specifications.
Q2. The color of the lighting?
A: Please see 3.1.1, 3.1.2, 3.1.3, 3.1.4, and 3.1.5 of the specifications.
Q3. The wattage?
A: Please see 3.1.1, 3.1.2, 3.1.3, 3.1.4, and 3.1.5 of the specifications.
Q4. Specific part No #
A: Please see 3.1.1, 3.1.2, 3.1.3, 3.1.4, and 3.1.5 of the specifications.
Q5. Do you have more specifics than the general descriptions of all the line items on CRFQ-0403- DBS2600000003-1? Wattage? Color? etc.
A: Please see 3.1.1, 3.1.2, 3.1.3, 3.1.4, and 3.1.5 of the specifications.
Q6. Specification Line # 5, Is 6X4 correct? There is no fixture like that
A: Please see 3.1.5 of the specifications.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ DBS26*03
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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