Legal notice**

The Washington State Department of Social and Health Services (DSHS) is conducting a sole source procurement for the Program Evaluation and Reporting System (PEARS), a specialized web-based data management platform for tracking and reporting Supplemental Nutrition Assistance Program-Education (SNAP-Ed) activities. Specifically, Canopy Public Benefit LLC will provide a comprehensive platform supporting data collection, evaluation, and federal reporting requirements for SNAP-Ed programs across Washington State. The procurement covers a two-year subscription period from September 27, 2025, to September 26, 2027, with key deliverables including 500 GB of file storage, initial organization-specific setup, user training via webinars, technical support during business hours, and platform features such as surveys, program activity tracking, success stories documentation, and custom reporting tools. Vendor submissions for capability statements are due by June 18, 2025, with the contract anticipated to be awarded on or about September 27, 2025. The system is uniquely designed to directly import data into the federal N-PEARS reporting system, which is required by USDA Food and Nutrition Services, and will support a complex network of 8 contractors, 20 WSU Extension offices, 27 subcontractors, and 13 sub-sub contractors.

The procurement is a sole source award with no specific set-aside designations or restrictions on organizational respondents. Canopy Public Benefit LLC is positioned as the exclusive vendor for this contract, with no alternative systems capable of meeting the specialized SNAP-Ed reporting requirements. The total contract value is $78,200, consisting of $39,100 annually, with provisions for automatic renewal and a 2.5% annual increase. The contract is fully funded through federal funding, requiring no state matching funds. The existing infrastructure involves browser-based platform access with administrative user accounts and the ability to manage software settings. Canopy will provide ongoing platform features and improvements, with the company reserving the right to modify the platform while maintaining core functionality. The procurement is subject to state regulations, including filing with the Department of Enterprise Services, and includes standard terms regarding compliance, indemnification, and potential termination conditions.