2 Sole Source WEBS Notice .docx
DOCX document 24 KB Posted
- Attached to
- LEGAL NOTICE**
- Solicitation number
- PR2509308
- Issued by
- Thurston County, Washington
About this file
This document is a Sole Source Posting from the Washington State Department of Social & Health Services (DSHS) for a contract with Canopy Public Benefit LLC to provide access to and support for the Program Evaluation and Reporting System (PEARS). The contract will be issued on or about September 27, 2025, for a 12-month term, with vendors required to submit capability statements by June 18, 2025. PEARS is a web-based data management platform specifically designed for tracking, managing, evaluating, and reporting statewide Supplemental Nutrition Assistance Program-Education (SNAP-Ed) activities, and is the only system that can directly import into the federal reporting system N-PEARS.
The estimated contract value is $78,200, and the scope includes initial organization-specific PEARS setup, import of state-specific settings, user training, platform access, technical support during business hours, and comprehensive SNAP-Ed feature support. The system will provide features such as surveys, program activity tracking, success stories documentation, partnership management, and custom reporting tools. DSHS indicates this will be a sole source award, with Canopy being the only qualified provider for this specialized reporting platform that aligns with SNAP-Ed reporting requirements and collaborates with the PEARS Advisory Committee.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 300PO2509574.pdf | ||
| 4 Sole Source DSHS Posting Request.docx | DOCX document | |
| DSHS257162703 Canopy Master Sub.pdf | ||
| Sole Source Justification PO.docx | DOCX document |
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Text version
STATE OF WASHINGTON
Department of Social & Health Services
SOLE SOURCE POSTING
The Department of Social & Health Services (DSHS) contemplates awarding a sole source contract to Canopy Public Benefit LLC to provide access to and support for the Program Evaluation and Reporting System (PEARS), a web-based data management platform used for tracking, managing, evaluating, and reporting statewide Supplemental Nutrition Assistance Program-Education (SNAP-Ed) activities.
PEARS is the only tracking and reporting system that specifically supports SNAP-Ed reporting and can import directly into our required federal reporting system, N-PEARS. N-PEARS is designed to work with PEARS, though use of PEARS is not federally required.
The contract will be issued on or about 9/27/2025 for 12 months. The dollar value is estimated at $78,200.
Vendors contemplating the above requirements are required to submit capability statements detailing their ability to meet the state’s requirements by June 18th, 2025. The following information should be included in the capability statements: Provide access to PEARS as described above and to include:
· Initial organization-specific setup of PEARS, including a one-time import of state-specific settings, and training for general and administrative users via webinar.
· Access to platform and online documentation using the latest version of Google Chrome, Mozilla Firefox, Microsoft Edge, or Apple Safari browsers.
· Telephone and email technical support for use of PEARS during normal, weekday business hours, excluding Canopy holidays.
· Use of and support for SNAP-Ed features, including surveys, program activities, success stories, indirect activities, partnerships, coalitions, pse site activities, social marketing campaigns, custom fields, administrative management tools, and related reports and exports.
· Bug fixes and ongoing updates and improvements performed in collaboration with the PEARS Advisory Committee (PAC) and in alignment with SNAP-Ed reporting requirements.
In the absence of other qualified sources, it is the state’s intent to make a sole source award of the contract.
To submit capability statements or for questions, contact:
Contact Name: Chelsea Petrino E-mail: Chelsea.petrino@dshs.wa.gov Phone: 360-664-6022
File details come from the government source that posted it. Updated .