Leased Police Vehicles

The City of Orlando's Procurement and Contracts Division is soliciting proposals for RFP25-0029, a comprehensive leased police vehicle procurement covering marked and unmarked vehicles for the Orlando Police Department and Airport Division. The solicitation seeks leased vehicles across multiple classes including sedans, pickups, SUVs, and passenger vans, with quantities ranging from 2 to 90 vehicles per class. Vehicle specifications are extensively detailed in multiple exhibits, covering specific makes and models such as Ford F150, Ford Explorer, GMC Sierra AT4, GMC Yukon, and Chevrolet Tahoe and Equinox, with specialized law enforcement equipment including emergency lighting, weapon mounts, console safes, communication systems, and interior partitions. The contract term is initially four years, with potential extensions up to a cumulative 96 months, and includes a yearly mileage limit of 25,000 miles per vehicle. Proposers must submit electronic responses by December 5, 2024, at 2:00 pm, with a non-mandatory pre-proposal virtual conference scheduled for October 28, 2024, at 1:30 pm.

The procurement includes specific evaluation criteria weighted as follows: operating plan (45%), proposer experience (18%), minority/women-owned business enterprise participation (10%), veteran business enterprise participation (2%), and pricing (25%). Contractors must have a location within 15 miles of Orlando Police Department Headquarters and maintain comprehensive insurance coverage, including workers' compensation, automobile liability, and commercial general liability. The solicitation encourages participation from minority, women-owned, and veteran business enterprises, with specific point allocations for these categories. While specific total contract value is not explicitly stated, the procurement covers multiple vehicle classes and lease terms, suggesting a significant municipal investment. The contract includes provisions for liquidated damages of $250 per calendar day for delays and is subject to annual fiscal year funding appropriation, with the city reserving the right to cancel the contract if funds are not available in subsequent fiscal periods.